For over 25 years, we have been dedicated to assisting organizations in delivering critical communications with precision, security, and efficiency through creative technology, omnichannel communication, and a steadfast commitment to excellence. Serving more than 1,500 clients across a variety of industries, we develop communication solutions that empower businesses to progress. Here, you are empowered to introduce new ideas, tackle meaningful challenges, and help shape the future of how organizations engage with their customers.

Doxim's Next Associate Chief of Staff (Remote – ON, BC, or AB) The role combines project management, organizational improvement, and executive coordination. Reporting to the CEO, this role turns strategic priorities into project plans, tracks progress with owners/stakeholders and helps ensure decisions and commitments are followed through. This position is well suited to a highly organized professional who can manage multiple priorities, communicate or liaise effectively across teams, and bring structure to complex or evolving work.

This role can be performed remotely from Ontario , British Columbia , or Alberta . Help track organizational priorities, performance measures, and leadership commitments. Translate approved priorities into project plans with clear deliverables, timelines, responsibilities, and success measures.

Schedule and facilitate project meetings, document decisions, and monitor action items, maintain project documentation, status reports, risk logs, and implementation plans.



Prepare concise progress updates for project sponsors and the executive leadership team. Identify emerging risks, delays, and resource constraints and bring them to the appropriate leader for resolution.

Support the transition of completed projects into ongoing operational ownership. Assist with change-management activities, including communications, stakeholder engagement, training coordination, and adoption tracking. 3-5 years of relevant experience in project coordination, business operations, executive support, organizational improvement, or a related area. ~ Proven experience coordinating projects involving multiple teams or departments. ~ Highly proficient with Microsoft 365 ~ Strong organizational skills and demonstrated ability to manage competing priorities. ~ Project-management or change-management certificate is an asset. ~ Bachelor’s degree or diploma in business administration, project management, communications, public administration, human resources, or a related field; equivalent work experience may be considered. ~ from fully remote, to in-office, to hybrid;

Benefits That Fit: As of Day 1 of employment, our flexible benefit options have you covered from healthcare to employer-matched retirement savings and everything in between.

Time Off That Recharges: Take the breaks you deserve with our generous PTO policy designed to help you rest, reset, and return at your best. When you refer talented people to join us, you’ll earn a bonus through our Employee Referral Program. The salary range for this position is CAD $80,000 to $100,000 annually. #

📌 Associate Chief of Staff (Remote) (Ottawa)
🏢 Doxim
📍 Ottawa