About Mecka AI Mecka AI is building the data infrastructure layer for robotics and embodied AI. We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems. We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware. We’re looking for a hands‑on Global Payroll &

Benefits Manager to own payroll and benefits across Canada and the United States while helping us build the infrastructure to support a growing global team. You will ensure our people are paid accurately and on time, administer competitive perks programs, manage payroll and benefits providers, and build reliable processes that can scale as we add employees, entities and countries. You’ll work closely with People, Finance, Legal and external partners—including payroll providers, benefits brokers, PEOs and employers of record. The right person is highly detail‑oriented, responsive to employees and comfortable moving between day‑to‑day execution and longer‑term process improvement.

Payroll

Own end‑to‑end payroll for employees in Canada and the United States, including multi‑provincial and multi‑state payroll. Coordinate international payroll and contractor payments through employers of record, local providers and global platforms. Review and process new hires, terminations, compensation changes, bonuses, commissions, leaves, taxable benefits, deductions and other payroll inputs.

Ensure accurate and timely tax remittances, statutory filings and year‑end reporting, including T4s, Records of Employment, W‑2s and other required documentation. Manage payroll reconciliations, funding, approvals and post‑payroll reporting. Partner with Finance on journal entries, payroll accruals, general‑ledger reconciliation, budgeting and audits.

Maintain explicit controls,



documentation and approval processes so payroll remains accurate, secure and audit‑ready. Monitor changes to payroll and employment requirements across the jurisdictions where we operate. Administer benefits programs across Canada and the United States, including health and dental coverage, retirement programs, life and disability insurance, leave programs and employee perks.

Manage relationships with benefits brokers, carriers, retirement providers and other vendors. Ensure payroll deductions and employer contributions are accurate and reconciled with perks‑provider records. Support the development of consistent global benefits principles while accounting for local market and statutory requirements.

Help evaluate and implement benefits programs as Mecka enters new countries. Serve as the internal subject‑matter expert and primary employee contact for payroll and benefits questions. Own the accuracy of payroll and benefits data across our HRIS, payroll, finance and benefits systems.

Manage integrations and data flows between platforms, identifying and resolving discrepancies before they affect employees. Develop employee‑facing documentation that makes payroll and benefits easy to understand. At least five years of hands‑on experience owning payroll and benefits operations.

Direct experience running payroll in both Canada and the United States. Strong knowledge of Canadian federal and provincial payroll requirements, including income tax, CPP, EI, Records of Employment and T4 reporting. S. federal, state and local payroll requirements, including payroll taxes, deductions, wage requirements and W‑2 reporting.

S.

benefits and retirement programs.





Experience managing payroll and benefits vendors, brokers or external service providers. Strong reconciliation, reporting and data‑management skills. A service mindset and the ability to explain complex payroll or benefits issues clearly and empathetically.

Experience supporting payroll or benefits across additional international markets.

Experience working with an employer of record or global payroll provider such as Deel.

Experience with Rippling or another modern HRIS and payroll platform. Familiarity with payroll accounting, audit controls, SOC 2 requirements or finance‑system integrations. Payroll or benefits certification, such as PCP, PLP, CPP, CEBS or Global Payroll Management certification.

S. payroll runs accurately, on time and with clear controls. Payroll, benefits and HRIS data are consistently reconciled. Employees receive prompt, clear support when they have payroll or benefits questions.

Key processes and responsibilities are documented and audit‑ready. Vendor performance, costs and service levels are actively managed. Mecka is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law.

We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Use of Artificial Intelligence in Recruitment Mecka uses artificial intelligence (AI) responsibly to support administrative and efficiency‑focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note‑taking and recordings, and supporting sourcing and scheduling workflows.

Mecka regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices. #

📌 Benefits / Payroll Coordinator (Richmond Hill)
🏢 mecka
📍 Richmond Hill