ABOUT FORCE CIVIL SOLUTIONS

Force Civil Solutions is an Alberta residential civil contractor working for homebuilders across the Calgary and Edmonton regions. We dig basements, backfill, trench for power and utility services, manage the dirt and grade the lots. This is the work that gets a new home out of the ground. We are COR-certified and members of BILD Calgary Region and BILD Edmonton Metro, and our Calgary operation is growing.

THE ROLE

You will own billing and receivables for our Calgary work, from the time a crew finishes a lot until the builder's payment is applied. Each Calgary builder has its own purchase orders, its own portal or AP inbox and its own payment run. Your job is to get every completed lot and every approved extra invoiced correctly and quickly, and paid.

You will work from our Calgary yard and report to the General Manager. Day to day you will work closely with the Calgary Construction Manager and scheduling team, and you will be part of our administration team in Edmonton.

WHAT YOU'LL DO

- Invoice completed work. Raise per-lot invoices in Sage 100 Contractor against builder purchase orders, and submit them in each builder's portal or AP inbox so they are accepted the first time.
- Price and bill extra work. Turn field tickets into priced extras, request the builder PO, follow up until you have it, and build the backup package: tickets, photos and supporting invoices.
- Manage customer POs. Keep every Calgary job matched to its PO. Catch missing, short or rejected POs early and request variance POs when scope changes.
- Support payables. Match subcontractor, trucking and material tickets and invoices to the right job and PO so Accounts Payable pays the right amount.
- Reconcile payments. Match builder EFT remittances line by line against open invoices so the Controller can post them; a single payment can cover dozens of invoices. Flag short payments,



holdbacks and deductions, and follow them up.
- Collect. Send statements of account and follow up on invoices over 60 and 90 days, politely and persistently.
- Handle back-charges. Log builder back-charges, gather the facts, and send them to the Construction Manager to accept or dispute.
- Close the month. Build the Calgary list of work done but not yet billed for the month-end accrual, on time and accurate.

WHAT YOU BRING

- 2+ years in construction billing, accounts receivable or accounts payable. Residential or civil construction, or trades, is ideal.
- Sage 100 Contractor is strongly preferred. Sage 300 CRE, Foundation or Jonas experience is also a good fit.
- Experience with builder or vendor portals such as SupplyPro/BuildPro or BuildBase is an asset.
- Strong Excel: lookups, pivots and reconciliations you can defend.
- Working knowledge of job costing, purchase orders, holdback and GST.
- Persistence on follow-up. You are the person who sends the third reminder and gets the PO. Your writing is clear, skilled and friendly even when it is firm.
- Accuracy and organization. You can keep a large book of open invoices and POs straight across several builders without losing one.

WHAT WE OFFER

- $50,000-$60,000 per year, depending on experience.
- Full-time, Monday to Friday, office hours starting at 7:30 a.m.
- Benefits package after 90 days.
- A role with real ownership in a growing company and training opportunites.
- A supportive admin and accounting team across Calgary and Edmonton. Everyone pitches in.

Force Civil Solutions is an equal opportunity employer. We thank all applicants; only those selected for an interview will be contacted. Pay: $50,325.45-$60,053.08 per year

Benefits

- Casual dress
- Company events
- Dental care
- Employee assistance program
- On-site parking
- Paid time off
- Vision care
- Wellness program

Work Location: In person

📌 Construction Billing & Collections Coordinator - Calgary
🏢 Force Civil Solutions
📍 Calgary