Document Control Check the project mailbox daily. Send official notifications of document issuance to affected individuals or groups through the project mailbox. Owner of the Master Document List (MDL) on both internal and external SharePoint websites.

Ensure content on both MDLs accurately reflects documents stored on internal and external SharePoint websites. Ensure folder structures are created and populated per the Document Control Procedures. Check the project governing documents meet formatting standards.

Project template and cover page applied. pdf format or a locked Excel sheet. Table of contents when deemed necessary. Manage redline workflows for drawings and specifications. When applicable, route documents for review and approval through Adobe DocuSign.

Co-owner of Document Control Procedure, along with Assistant Project Manager (APM). Owner of document templates (Word, PowerPoint, Excel). Should the project transition to a different document control software after selecting a General Contractor, the DC/Admin will support this transition.

Administration

Track action items generated in team meetings using the Action Log (found on left sidebar of Internal SharePoint). The DC/Admin’s responsible for entering these action items into the Action Log, assigning responsibility, and entering a due date. Action items can be generated in JFs, team meetings, stakeholder meetings, contractor meetings, etc.





All meeting minutes are captured in the Project Notebook (OneNote). Ensure changes made to the fit, form, or function of the project are tracked in the Change & Decision Log (found on left sidebar of Internal SharePoint). Bachelor's degree from an accredited university, or an equivalent combination of education and experience.

Minimum of five (5) years of experience in document control within a regulated environment. Five (5) to ten (10) years of progressively responsible administrative experience. Solid organizational and time-management skills, with the ability to effectively manage multiple priorities and deadlines.

Advanced proficiency in Microsoft Office applications, including Word, Excel, Access and SharePoint. This is a Contract position and it is required to be fully on-site. ~$30-$37.50 per hour (hourly wage to be determined by education, experience, knowledge, skills and abilities of applicant, internal equity, and alignment with market data) At Evonik, you’re part of a global chemical company working in many sectors that go beyond chemistry. From lipids for tomorrow’s medicines, biosurfactants for green detergents, additives for plastics recycling or membranes to help drive forward the energy transition, you’ll play an essential part in helping the world’s most essential industries succeed.

Our success hinges on a diversity of ideas powered by people, not egos.

📌 Document Control/Project Admin (Contract Position) (Vancouver)
🏢 Evonik Canada
📍 Vancouver