Overview

The Documentation and Administrative Assistant is responsible for performing a wide range of export and domestic shipping documentation while providing office support activities for the organization.

Education

· High School diploma, or equivalent· A certificate or diploma in Office Administration is strongly preferred

Experience

· Previous experience in an office environment, handling confidential data is preferred, but not required.

Licenses and Certifications

· A valid driver’s license

Knowledge & Skills

· Strong knowledge of Microsoft Office/Adobe· Knowledge of ERP systems and other technology (ex AI)· Keen attention to detail· Ability to prioritize and meet deadlines· Excellent written and verbal communication skills

Key Attributes

· Ability to work well independently and within a team· Demonstrates a positive work ethic· Thrives in an ever-changing work workplace· Ability to handle sensitive and confidential information in a discreet and professional manner

Physical Demands





· Sitting with computer work 6-8 hours per day· Eye Strain – computer work 6-8 hours/day· Standing walking less than 1 hour per day· Limited lifting, bending or crouching· Daily local commuting and some travel to other plant locations may be required, on occasion

General Duties & Responsibilities

· Answer, screen and transfer inbound calls· Receive and direct incoming customers and/or visitors· Handle daily Chamber and mail drop-off and pickups· Send samples for testing· Responsible for preparing office FedEx and Purolator shipments/tracking· Sending in phyto’s, grain certificates, and FDA prior notice· Send producer contract and follow up for signed copies, CUSMA documents, and emergency contact information· Other duties as assigned by management

Documentation Responsibilities

· Print sales orders/create files· Prepare and send out export documentation packages and insurance for shipments overseas· Provide file invoicing support (domestic)· Support sales in sending and tracking of contracts· Proofing bill of lading drafts· Creating PRD’s on sales orders for Logistics

📌 Documentation and Administrative Assistant (Moose Jaw)
🏢 Simpson Seeds Career Opportunity
📍 Moose Jaw