The Events Coordinator provides administrative, coordination and operational support to the Evets team and contributes to the effective planning and delivery of events at BC Place. Reporting to the Senior Manager, Event Operations, the Events Coordinator supports the Senior Manager, Senior Event Managers and Event Managers across the event lifecycle. This role is responsible for maintaining event information, coordinating meetings and documentation, support Momentus administration, tracking event requirements and helping ensure that event planning activities are completed accurately and on time.

The Events

Coordinator will also deliver some stadium events to support the overall Events team.

The Events

Coordinator works closely with internal departments, promoters, clients, suppliers and event staff. This position requires strong organization, attention to detail, communication skills and the ability to manage multiple priorities in a fast-paced event environment.

KEY RESPONSIBILITIES: Provide administrative and coordination support to the Senior Manager, Event Operations, Senior Event Managers and Event Managers

Support the planning and administration of events from initial assignment through post-event follow-up

Maintain accurate event information, timelines, contact lists, action items and planning records

Create, update and maintain events in Momentus in accordance with established procedures

Input, update and track service orders and event requirements in Momentus

Support the collection and organization of information required for event estimates, service orders, invoicing and settlements

Assist with the preparation, review and distribution of event estimates and event-related financial information

Track outstanding event requirements, approvals, decisions and action items

Coordinate event planning meetings, client meetings, briefings, debriefs and other event-related meetings

Prepare agendas, meeting materials, minutes, action logs and follow-up communications





Support the preparation and distribution of event-specific documentation, including runsheets, event details, floor plans, flow maps, building sets, activation plans, food and beverage requirements and merchandise footprints

Assist with the development and maintenance of the team member Event Guide

Support the preparation and maintenance of season event plans

Coordinate the collection of event statistics, attendance information, demographic information and post-event data

Support demographic analysis by gathering information from internal departments, clients, promoters and subject matter experts

Maintain organized electronic and physical event files in accordance with BC Place standards

Support the distribution of approved event information to internal departments, clients, suppliers and event staff

Assist with tracking event changes and ensuring updated information is communicated to affected stakeholders

Support the preparation of event schedules, deadlines and planning calendars

Assist with the coordination of activations, food and beverage requirements, merchandise footprints and other event-specific operational details

Maintain confidentiality of client, financial, operational and event information

Act as the event lead on assigned events, ensuring planning and delivery are seamless and in line with event management practices

Perform other duties as assigned EDUCATION: Diploma or certificate in Event Management, Hospitality, Business Administration or a related discipline preferred

Equivalent combination of education,



training and experience may be considered

Training in project coordination, event administration or business systems considered an asset MINIMUM EXPERIENCE: 2 years experience

Experience in event coordination, hospitality, venue operations, administration or a related field

Experience coordinating meetings, schedules, documents and multiple deadlines

Strong attention to detail and ability to maintain accurate records

Experience working with event management systems, databases or project management tools considered an asset

Experience supporting financial administration, estimates, invoices or settlements considered an asset

Strong written and verbal communication skills

Ability to organize and prioritize multiple tasks in a fast-paced environment

Proficiency with Microsoft 365, including Word, Excel, Outlook and Teams

Ability to work flexible hours, including evenings, weekends and holidays when required

Commitment to service excellence and BC Place values The salary range for this position is $52,678 - $65,847 Offers will be in line with PavCo’s internal pay equity and qualified candidate’s experience and education.

Salary discussion and overall compensation package will be presented during initial phone interviews.

WHAT WE OFFER

- Excellent benefits and a strong government pension plan • Interesting projects • Supportive team • Growth opportunities We Appreciate Your Interest in PavCo and This Position

At PavCo, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you. Only candidates eligible to work full time in Canada will be considered.

HOW TO APPLY: If you’re excited to make a real impact, we’d love to hear from you—apply now with your resume and cover letter.

📌 Event Coordinator, BCP (Vancouver)
🏢 PavCo
📍 Vancouver