At Duliban Insurance, our values of honesty, integrity, and hard work guide everything we do—from our innovative approach to insurance to our commitment to the communities we serve. We strive for excellence while staying true to our local roots.

Duliban Insurance

Brokers is an award-winning, third-generation brokerage and a divisional brokerage of The McDougall Insurance Group. Consistently recognized as a top insurance workplace, we are proud of the reputation we've built for both exceptional client service and a strong team culture. With offices across Niagara and Haldimand, our team is dedicated to helping clients find easy, affordable solutions for their auto, home, business, and farm insurance needs.

Become a valued member of the Duliban Dream Team and work alongside dedicated, motivated individuals who are passionate about serving our clients and communities.

Executive Assistant

Executive/Administration Hours of Work: Monday to Friday, 8:30am to 4:30pm (37.5 per week) Fonthill, Ontario, Canada with travel to other office locations as required.

Position Type: Permanent, Full-Time The Executive Assistant is a key partner to the President and leadership team, helping keep day-to-day operations running smoothly. This role blends executive support with coordination across teams, initiatives, and overall operations. Executive & Administrative Support Coordinate travel arrangements, including detailed itineraries and logistics.

Prepare briefing materials, meeting agendas, and background information to support executive meetings and decision-making. Draft and manage executive communications including emails, presentations, reports, and company announcements. Provide occasional personal administrative support to the President as required while maintaining appropriate professional boundaries.

Manage executive expense reporting and administrative processes. Utilize insurance industry software and systems, including Applied EPIC, to access, organize,



and maintain information as required to support executive and business needs. Prepare meeting materials, record minutes, and track follow-up actions to ensure key initiatives remain on track.

Assist in coordinating cross-departmental projects and supporting leadership priorities. Support planning and logistics related to company initiatives, acquisitions, partnerships, and strategic projects. Organize and coordinate company events, leadership summits, charitable initiatives, and internal gatherings both in-office and off-site.

Manage office systems, ordering supplies, and vendor relationships to maintain an efficient and professional working environment External Relations & Confidential Administration Assist in preparing presentations, proposals, and partnership materials when required. Previous experience working within the insurance industry, preferably in a brokerage or insurance company environment Familiarity with insurance industry software and systems, with experience using Applied EPIC considered an asset Experience supporting senior leaders with calendar management, scheduling, meeting coordination, and travel arrangements Proficient in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel Post-secondary education in Business Administration, Office Administration, or a related field preferred Comprehensive benefits package, including medical, dental, and vision coverage Health Spending Account (HSA) Paid personal days Competitive vacation entitlement Paid time to volunteer in the community Ongoing training and professional development opportunities Duliban Insurance Brokers Ltd. is committed to providing accommodations throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs.

Artificial

Intelligence (AI) Hiring Disclosure Duliban Insurance Brokers Ltd. does not use artificial intelligence (AI) to screen, assess, or select applicants for employment.

📌 Executive Administrative Assistant Needed Immediately (Ontario)
🏢 Duliban Insurance
📍 Ontario