Fully remote; Occasional travel to Montréal required.

Schedule: Full time; up to 10% travel Salary: CAD $60,000–$75,000 Our client is a growing organization that combines technical expertise with a business-focused approach. The team values initiative, collaboration and adaptability, with an emphasis on helping employees develop and take on greater responsibility. Our client is seeking an experienced Executive Assistant to support one senior executive with scheduling, communication, travel and operational coordination.

You will help the executive prepare for meetings, stay informed and coordinate effectively with colleagues and external contacts while handling sensitive information with care. Prepare meeting materials and briefings, including relevant background, previous discussions and points requiring attention. Organize domestic and international travel, including flights, accommodation, ground transportation, itineraries and changes to arrangements.

Maintain travel documentation, track expenses and manage associated administrative requirements. Review incoming information, identify matters requiring attention and prepare routine communications and supporting materials. Coordinate documents, signatures, approvals and recurring administrative tasks with finance, talent and business teams.





Identify recurring coordination problems and help improve day-to-day processes. Assist with special projects and urgent requests while maintaining discretion and professional boundaries. 5+ years of experience supporting senior executives or leaders in a demanding professional setting. ~ Full fluency in spoken and written English and French. ~ Experience coordinating complex schedules, travel and logistics across multiple time zones. ~ Solid digital skills and the ability to learn unfamiliar systems quickly. ~ Willingness to travel occasionally, including visits to Montréal.

Experience in a private-sector, startup or entrepreneurial environment, including relevant experience operating a business.

Experience arranging international travel and executive events. Familiarity with Google Workspace, Slack, CRM systems and other productivity tools. Work directly with a senior leader and gain exposure to decisions and activities across the business.

Take ownership of work that helps the executive and wider team stay organized and deliver on priorities. Work remotely, with occasional travel. Receive 15 paid vacation days per year. Access paid training, mentoring and professional development.

Participate in optional company-funded conferences and learning opportunities when available.

📌 Executive Administrative Assistant Needed Immediately (Moncton)
🏢 Invictus Direct
📍 Moncton