We are officially hunting for our next Executive Assistant in Vaughan, Ontario —someone ready to bring fresh ideas and grow alongside a dynamic team.

GESI: GFL Environmental Services Inc. ("GESI") is a high-growth environmental services company recently carved out of GFL Environmental Inc. Backed by leading private equity firms, GESI delivers liquid waste, industrial cleaning, and soil remediation services across North America through a vertically integrated platform of over 230 sites and a fleet of 1,800+ vehicles. Our employees, over 5600 of us, enjoy numerous benefits: career advancement opportunities, competitive benefits, job stability within an essential services company, and the chance to make a positive impact every day for our customers and communities, Green for Life!

GFL Environmental is adding to the leadership support team and looking for an elite Executive Assistant to support the Environmental Services division. This role will support the executive leading the division, as well as key senior leaders. With expert-level execution, our new team member will enhance the office of the executive and the division’s performance.

Your robust organization, communication and prioritization skills deliver best-in‑class management of an executive’s office. You identify and implement improvements based on your deep expertise as an elite Executive Assistant. Your resourcefulness and drive to deliver top‑results are matched by your people‑first approach to leading an executive office.

This leadership team has a demanding travel schedule, which requires your expert‑level travel planning skills. You have a high degree of emotional intelligence and discretion. This critical role requires a dynamic individual with a proactive mindset and who will actively facilitate the performance of the business.

Personalize the executive’s schedule to their preferences, understand internal / external obligations,



prioritize requests for time and facilitate urgent demands or issues

- Make meetings effective and project manage deliverables Manage logistics, prepare participants, and create relevant materials (i.e.: financial reports, status reports, presentations) Maintain proficiency with software applications and department systems as required
- Compose and prepare correspondence, maintain contact lists, make travel arrangements, and complete expense reports
- Coordinate announcement, recognition and celebration projects and associated logistics in collaboration with key stakeholders
- Perform a broad variety of administrative and project management tasks which facilitate the executive and leadership team’s ability to effectively lead the organization
- Special projects as assigned Experience: 2-5 years of progressive experience managing an executive office supporting a large organization is preferred.

Education: Post‑secondary education in administrative support, office administration, or a related field is preferred.

Technical Skills: Google Workspace (Docs, Sheets, Slides, Gmail) Ability to achieve high performance goals and meet deadlines in a fast‑paced environment. Excellent communication skills between team members, vendors, management, and customers. This is a 100% onsite role based in Vaughan, ON, with a planned permanent relocation to Markham, ON, around January, 2027. Comprehensive medical, dental, and vision insurance.

Employee Assistance

Program, life insurance, and paid time‑off Financial: RRSP matching, profit sharing and competitive wages Growth opportunities and continuous learning opportunities Join us and become part of "Team Green" at GFL Environmental, where your skills and dedication will be valued and rewarded. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

📌 Executive Administrative Assistant Needed Immediately (Vaughan)
🏢 GFL Environmental
📍 Vaughan