This role is hybrid with a mix of remote and in-person work at Enterprise Square.

Internal

Audit and Risk Management (IA&RM;) executes audits, oversees the university’s enterprise risk management framework and conducts investigations into reports of fraud and irregularity. Through these activities we provide tools and insight to protect and enhance institutional value and improve decision-making in pursuit of institutional goals. Working with the Executive Director, Internal Audit and Enterprise Risk Management (IA/RM), the Executive Assistant completes core activities in the areas of scheduling, communications, events, human resources, and finance processing.

Acting as first point of contact, this role initiates transactions, assists department members with navigating and understanding current processes, policies, and procedures and has responsibility to assist in resolving issues, removing barriers, and providing support in delivery of the department's objectives. Meets regularly with the Executive Director to plan and schedule activities for upcoming meetings, committees, events, and projects. Tracks the Executive Director’s financial projects, events, deadlines, and other activities as needed.

Schedules and coordinates meetings, events and activities including scheduling rooms, organizing equipment, ordering catering and assembling materials. Provides administrative support for standing and special meetings. Anticipates and prepares supporting materials.

Answers phones and fields general inquiries for the area, the program(s) or service(s). Serves as a resource for routine and general inquiries and procedures. (e.g. graduate program information, facility booking requests, booking of advisor/consultant appointments). Manages general/ central/ program email account, responding and redirecting inquiries as appropriate and timely.

Troubleshoots photocopier and phone issues; Maintains inventory of office equipment and supplies. Drafts and/or generates routine communications (e.g. letters,



emails, memos, etc.) Coordinates card access and door access to general office space, including after-hours access. Determines appropriate areas to display area identity items, arrange for mounting/display of items, and monitor ongoing condition of displays.

Sets up office spaces for new staff/students. Assists with basic office/furniture relocations and reconfigurations. Performs minor furniture repair. High school diploma Adaptable, agile and technologically savvy; advanced capability with MS Office Suite, Google Suite, and PeopleSoft systems Ability to strategize and develop creative and efficient solutions Proven multi-tasking, administrative, organizational, and time management skills.

Ability to work on own initiative and with minimal supervision and direction Demonstrated commitment to ongoing training in administrative and technical skillsDemonstrated ability to apply and adhere to strict confidentiality guidelines, ATIA and POPA, and records management protocols Knowledge of the U of A’s policies and procedures would be considered an asset The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers,



change makers and world shapers who lead with purpose each and every day.

We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered.

We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. Nous encourageons les femmes; personnes handicapées; Internal Audit and Enterprise Risk Management (IA&ERM;) executes audits, oversees the university’s enterprise risk management framework and conducts investigations into reports of fraud and irregularity.

📌 Executive Administrative Assistant Needed Immediately (Edmonton)
🏢 University of Alberta
📍 Edmonton