Full time | On-site | 9:30 a.m. to 5:30 p.m.

About SST Law

SST Law Professional Corporation is a fast-paced, client-focused law firm specializing in real estate transactions. The firm provides practical, responsive legal services while maintaining a high level of professionalism and personal service.

We are looking for an experienced Executive Assistant with a real estate law clerk background to work closely with the firm's principal lawyer. This is not a traditional law clerk position. While knowledge of real estate law is important, the primary focus of the role will be managing the lawyer's day-to-day schedule, priorities, communications, and administrative needs.

The Role The successful candidate will act as a right hand to the firm's principal lawyer, helping manage a busy and frequently changing schedule while keeping priorities organized and moving forward.

This role requires someone who is highly organized, confident, proactive, and comfortable working in a fast-paced environment where priorities can shift throughout the day. Strong communication and judgment are important, as this person will regularly interact with clients, staff, lawyers, and other external parties on the principal lawyer's behalf.

Responsibilities

- Manage and organize the principal lawyer's calendar, appointments, meetings, and daily schedule.
- Coordinate competing priorities and make adjustments as schedules and deadlines change.
- Help manage incoming emails, calls, correspondence, and follow-ups.
- Keep track of outstanding items, commitments, deadlines, and action items.
- Prepare and organize documents, correspondence, meeting materials, and other information as required.
- Communicate with clients, lawyers, staff, real estate professionals, lenders, and other parties.
- Act as a point of contact for the principal lawyer and communicate clearly and professionally on her behalf.
- Anticipate scheduling conflicts, upcoming deadlines,



and items requiring follow-up.• Assist with real estate-related administrative or law clerk work when needed.
- Help keep the principal lawyer organized and focused on the highest-priority matters.
- Adapt quickly when priorities or schedules change.
- Take ownership of tasks and follow through with limited supervision.
- Provide general administrative and executive support as required.

Qualifications

- Previous experience as a Real Estate Law Clerk, with a strong understanding of residential and/or commercial real estate transactions.
- Law Clerk diploma or other relevant post-secondary education.
- Previous Executive Assistant, Administrative Assistant, or senior administrative experience is an asset.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Comfortable communicating with people at all levels, including clients, lawyers,

staff, and external professionals.

- Able to manage multiple competing priorities in a fast-paced environment.
- Strong judgment and the ability to determine what requires immediate attention.
- Proactive and comfortable taking initiative rather than waiting for direction.
- Flexible and able to adjust quickly as schedules and priorities change.
- Strong attention to detail and follow-through.
- Comfortable working independently with limited supervision.
- Proficiency with Microsoft Office and legal practice management systems.
- Experience with Unity and PCLaw is an asset.

Who We're Looking For

SST Law is looking for someone who is sharp, resourceful, and highly dependable. You should be the type of person who sees what needs to be done and takes care of it.

The right person will be comfortable working with a busy lawyer whose schedule can change quickly. You should be able to stay organized when several things are happening at once, communicate confidently with different personalities, and adjust your approach when circumstances change.

This role would suit someone with a real estate law background who enjoys the organizational and relationship-management side of legal work and wants to move into a broader executive support position.

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