Corporate Services Full Time Brampton, ON $33.38 - $36.16 CAD per hour Hiring Executive Assistant, Clinical Programs This position is fully on-site and requires employees to work on-site five days per week.

The Executive

Assistantprovides high-level administrative, operation, and strategic support to executive leadership, ensuring the efficient and effective functioning of executive and organizational activities. The role serves as a trusted partner in managing communications, coordinating priorities, overseeing completes administrative processes, and supporting governance, project management, and stakeholder relations.

The Executive

Assistant exercise sounds judgement, maintains strict confidentiality, and proactively facilitates the achievement of organizational goals through exceptional organization, professionalism, and attention to detail. This position operates within a dual-reporting structure, providing dedicated executive, administrative, and operational support to the two Senior Directors who oversee the clinical programming at WellFort CHS.

The Executive

Assistant is responsible for balancing competing priorities, coordinating activities across both portfolios, and ensuring seamless communication, organization, and support while maintaining a high degree of professionalism, discretion, and accountability.

The Executive

Assistant, Clinical Programs, reports to the Senior Director, Integrated Care and Senior Director, Population Health, Innovation, and Community Programs.

Senior Director Support: Provide administrative support of the Senior Director activities and work products as required. Provide critical administrative and clerical support to the Senior Directors asrequired. Provide administrative support to new initiatives as required.

Assistin the collection of materials and reports for funder requirements, as required. Assistmanagers and staff in the Senior Director portfolios to ensure access to the Senior Directors inan appropriateandtimelymanner. As requested, manages research, collects,consolidatesand may summarize data.

Provide administrative support to the Senior Directors such as scheduling, travel arrangements, expensereports and credit card statement reconciliations.



Provide critical administrative and clerical support to the Senior Directors asrequired. Serve as the primary point of contact for internal and external communication on all matterspertaining tothe Senior Directors, including those of highly confidential or critical nature.

Create reports and presentations by collecting, analyzing, and summarizing informationmeeting material organization, and taking care oflogisticssuch as room setup and cateringarrangements. Lead and coordinate special projects and events under the direction of the Senior Directors as required. Manage other related duties or special projects as assigned by the Senior Directors.

Organizes and attends committees and takes minutes for the Senior Directors, as required. Creates andmaintainssystems such as contact lists,membershipand terms for the Senior Directors. In collaboration with the Senior Directors, maintainsand orders corporate materials such as business cards,letterhead, envelops brochures and other promotional items for those in the Senior Directors’ portfolios.

Supports the coordination and facilitation of presentations, meetings, webinars including thepreparation of presentation materials (PowerPoint decks, reports, Excel documents,correspondence and meeting minutes). Schedules, plans and organizes all logistical details for in-house and off-site meetings, as required. Oversees/coordinates office equipment/cleaning, security/access control, coffee/vendingmachines, catering, etc.

Manages the inventory of office supplies for the Senior Director portfolios, acting as a gatekeeper; Develops andmaintainsorganizational administrative systems such as inventory, service contracts,leases, vendor lists, onlineaccountsand phone trees in collaboration with the Corporate ServicesAdministrative Assistant, and Executive Assistant and Board Liaison. Maintains knowledge and information sources such as the intranet, shared drive, websites,databases and spreadsheets.



Provide coverage and support to other Executive Assistants or Administrative Assistants across the organization who support the Executive Leadership Team (ELT) and Leadership Team, ensuring seamless continuity of executive and leadership support during absences, peak periods, or as business needs require.

Serves as a mutual back up for the Corporate Services Administrative Assistant, Executive Assistant and Board Liaison, and other Executive Assistants in the organization, asrequired in-service training, committees,special events, and shared staff responsibilities. Works in a manner that respects and values the diversity of communities and individuals. Adheres to all applicable WellFort policies and procedures.

Develops andmaintaina flexible work schedule that accommodates the needs of the clients,community and WellFort. Completion of post-secondary education in a business or office administration or communicationsprogram, or related field or a combination of related work experiences program. Minimum 5 years’ experience in a senior or executive level administrative support position.

Healthcare not-for-profit experience is considered an asset. Advanced knowledge of software programs such as MS Office, (including Outlook, Teams, Word, Excel, PowerPoint), Apple applications,Adobeand Illustrator. Proficient in online tools such as Prezi,Pitkochart, Canva and MailChimp.

Excellent communication skills, including experience with report writing, newsletters,researchandcreating flyers.

Experience working in a value based non-profit or social services organization. Ability to speak languages relevant to the residents of the organization’s community is an asset. Strong writing, analytical, and critical thinking skills, and the ability to synthesize and presentcomplex data.

High degree of comfort building relationships and interacting with influential community andbusiness leaders. Professionalism in dealing with diverse groups of people, including Board members, seniorexecutives, staff, community leaders, donors, and funded partners. Understanding of project management principles and systems.

Automobile in positive repair and insurance coverage as required by agency policy

📌 Executive Assistant, Clinical Programs (Brampton)
🏢 Collage
📍 Brampton