Competitive pay & a Comprehensive Benefits Package.

Perks include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance. Fun & collaborative company culture with lots of team building events. Local discounts to restaurants, clothing stores, personal training, and more.

Handle urgent, unexpected or unusual requests with a practical, solution-focused approach; Prioritize and manage multiple projects simultaneously while ensuring commitments, details and follow-up items are completed. Prepare and follow up on correspondence, telephone calls and email inquiries; Monitor and track PEC emails, flag urgent matters and follow up as required. Coordinate life insurance policy administration, including premium-payment scheduling and reminders, meeting coordination, and collection and maintenance of policy documentation. review and approve insurance invoices in SharePoint; monitor payments and coordinate processing and discrepancy resolution with Accounts Payable.

Maintain organized insurance files, policy documentation, correspondence and supporting records. Complete corporate credit-card reconciliation and maintain supporting documentation. Gather, prepare and complete forms for licences, policies and other business requirements as needed.

Coordinate ICBC insurance and fleet administration, including renewals, newly acquired vehicles, transfers and road-ready requirements. Coordinate vehicle additions, renewals, transfers, licence-plate requirements and other fleet-related insurance matters.



Follow up on small ICBC claims and track settlement cheques with the appropriate departments.

Proven experience providing executive, administrative or operations support in a fast-paced environment;

experience supporting senior executives is preferred. Strong judgment, discretion and professionalism when handling confidential executive, financial, insurance and personal information. Excellent organization, prioritization and follow-through, with the ability to manage multiple changing priorities and urgent requests. Proficiency with Microsoft Office and SharePoint;

Experience with insurance administration, Accounts Payable coordination, fleet/ICBC administration, corporate credit-card reconciliation or related operational support is an asset. Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction.

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use.

Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work. #

📌 Executive Assistant - Executive and Operations Support (Vancouver)
🏢 Onni Property Management Services
📍 Vancouver