Executive Assistant, Global Banking and Markets - Toronto, ON Global Banking and Markets Global Banking and Markets (GBM) conducts the Bank’s wholesale banking and capital markets business with corporate, government and institutional investor clients. GBM is a full-service wholesale bank and investment dealer in Canada and Mexico and offers a range of products and services in the U.Latin America and in select markets in Europe and Asia-Pacific. corporate lending; transaction banking (including payments, trade finance and cash management); investment banking (including corporate finance and mergers & acquisitions); fixed income and equity underwriting, sales, trading and research; Contributes to the overall success of Corporate and Investment Banking (CIB) team within Scotiabank's Global Banking & Markets Division (GBM) in Canada, by providing high quality administrative support to assist in the execution of our business.

The Administrative

Coordinator ensures all activities are in compliance with governing regulations, internal policies and procedures and will build strong partnerships across the Bank to provide support for the team. Act as a culture carrier, monitoring adherence to policies and escalating as required Comprehend and adhere to policies implemented by the Global team; coaches and ensures CIB team has support to evidence they are in compliance with policies and procedures Actively pursue effective and productive operations of your respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk Champion a high performance environment and implement a people strategy that attracts, retains,



develops and motivates your team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team Provide guidance and mentorship to more junior members of the Admin Team, using judgement and expertise to identify, resolve and escalation day-to-day administrative support, as required Provide input into developing and enhancing current processes and procedures while adhering to administrative policies implemented globally Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required.

Travel: Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, Travel visas (where required), etc. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding Prepares and submits invoices to Accounts Payable for processing. Assists with maintenance of client-related data (names, titles, contact details, etc., using both Excel and Salesforce), update of client call reports, etc.

Client files/ materials: Organizes, copies and maintains administrative files, correspondence and other records/materials as required and assists with pitch book binding if required, using in-house binding system Office phones: Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking),



researching and tracking key client dates (AGMs, quarterly IR calls, etc.) Assumes local support including assigning office passes, desk space, room bookings, etc. Post-secondary training in business administration or an equivalent combination of education and related experience A minimum of 5 to 7 years of experience in a business administration support function Strong technical skills and knowledge of MS Office 2010 Ability to handle sensitive materials under the pressure of last-minute deadlines This position is an onsite role, with the expectation that you will 5 days a week in the office and will require some support after regular business hours and on weekends. At Scotiabank, you'll be joining an organization that values inclusion, accountability, innovative thinking and collaboration, a culture where people feel safe to learn, grow, and contribute while delivering exceptional results for our clients.

With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs. Scotiabank is a leading bank in the Americas.

Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. #

📌 Executive Assistant/Assistante éxécutive (Toronto)
🏢 Scotiabank Global Banking and Markets
📍 Toronto