Champagne Centre is seeking an experienced Executive Assistant/Office Manager to provide high-level administrative support to the executives and leadership team while taking ownership of the day-to-day administration and organization of the office. This is a dual-function role combining executive-level administrative support with hands‑on office management. The successful candidate will be equally comfortable managing complex calendars and coordinating executive meetings as they are managing vendors, ordering supplies, processing invoices, organizing office services and ensuring the office operates efficiently and professionally.

Champagne

Centre is a professional medical centre providing a welcoming, well‑organized environment for patients, healthcare professionals, tenants and visitors. This role offers the prospect to work in a professional, people‑focused environment with responsibility for both executive administration and the day‑to‑day coordination and operation of the Centre and office. The successful candidate will interact with senior leadership, healthcare professionals, tenants, service providers, vendors and other business partners.

Join a growing organization supported by an international group with a 50‑year legacy, while working closely with a collaborative and entrepreneurial Canadian team. This is a highly visible role with broad responsibility and the opportunity to work closely with senior leadership and a wide range of internal and external stakeholders.

The Executive

Assistant/Office Manager will provide executive, administrative and office management support across the organization.

Executive

Assistant and Leadership Support Manage and maintain executive calendars and schedules, including prioritizing competing requirements and resolving scheduling conflicts Prepare meeting agendas, presentations, briefing materials and supporting documentation Coordinate travel arrangements, accommodations,



transportation and reservations as required Manage incoming and outgoing phone and email communication Anticipate administrative requirements and proactively address scheduling and organizational needs Provide administrative support to the senior leadership team, as required Meeting Management & Follow-Through Coordinate leadership meetings, including meeting rooms, technology, refreshments, materials and logistics Maintain organized records of meeting materials, minutes, decisions and action items Office Management & Administration Manage the day‑to‑day administration of the office and ensure it operates efficiently and professionally Manage office supplies, equipment, service providers and administrative requirements Order, track and maintain office supplies and other office resources Coordinate office repairs, maintenance and other building or workplace requirements Maintain office‑related service agreements and supporting documentation Identify administrative needs and coordinate practical solutions Manage relationships and routine administrative communication with office vendors and service providers Coordinate service agreements, invoices, documentation and other administrative requirements Assist with cheque preparation and payment administration Track service agreements, invoices, expenses and other administrative financial information Maintain spreadsheets, reports, schedules and administrative records Provide administrative support to corporate initiatives, projects and other departments as required Information & Records Management Organize reports, correspondence, agreements, meeting materials and corporate documentation Post-secondary education in Business Administration,



Office Administration or a related discipline preferred ~7+ years of experience in an Executive Assistant, Office Manager, Executive Administrator or similar role ~ Experience supporting senior executives in a professional business environment ~ Strong experience managing complex calendars, meetings, correspondence and confidential information ~ Experience managing vendors, service providers, invoices, office supplies and administrative processes ~ Robust proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint ~ Strong written and verbal communication skills ~ Ability to manage competing priorities, changing requirements and multiple administrative responsibilities ~ Strong communication and relationship-building skills, with the ability to collaborate effectively across internal teams, property management providers and external advisors ~ Intellectual curiosity, adaptability and a demonstrated commitment to continuous improvement and high‑quality work Competitive compensation and rewards — attractive salary, performance incentives, comprehensive benefits and a competitive total rewards package. A role with real responsibility and visibility — provide high‑level administrative support to the executive and leadership teams while taking ownership of the administrative operations, meetings, vendors and office services that keep the organization running effectively. Make a measurable impact — bring structure, organization and follow‑through to a growing organization, helping keep people, information and priorities moving forward.

Champagne

Centre is an equal opportunity employer committed to fostering an inclusive, equitable and accessible workplace where every team member feels valued, respected and supported, with opportunities to reach their full potential. Should accommodation be required at any stage of the recruitment process, Champagne Centre will work with candidates to meet their needs. #

📌 EXECUTIVE ASSISTANT/OFFICE MANAGER (Toronto)
🏢 BST Canada
📍 Toronto