Executive Assistant – Spa & Med Spa Operations Maison Aqua Spa & Nuance Medi Spa Employment Type: Full-Time Maison Aqua Spa & Nuance Medi Spa are looking for a highly organized, professional, proactive, and hands-on Executive Assistant to work closely with the owners in supporting the day-to-day operations and continued growth of both businesses. The ideal candidate will have previous experience working in a spa, medical spa, luxury hotel, hospitality, wellness, or similar service-based environment and understand the importance of professionalism, discretion, organization, client experience, and attention to detail. This is a dynamic role for someone who enjoys working closely with ownership, coordinating multiple priorities, communicating with companies and suppliers, organizing documentation, assisting with HR and payroll-related matters, and helping develop new business relationships and opportunities.

Executive & Administrative Support: Work closely with the owners to assist with the daily administration and operations of both businesses. Maintain organized digital and physical documentation and files. Prepare, organize, update, and maintain company documents, forms, agreements, policies, and records.

Assist with preparing reports, spreadsheets, presentations, correspondence, and other administrative materials. Assist the owners with special projects and operational priorities as required. Prepare and organize employment contracts, onboarding documents, forms, policies, and other employee-related paperwork.

Maintain records relating to employee certifications, training, renewals, and other requirements. Help coordinate staff meetings, training sessions, and internal communications.

Payroll & Administrative Support: Assist with payroll-related administrative tasks and documentation. Assist with tracking hours, schedules, vacation information, and other payroll-related records. Assist with resolving administrative payroll questions or discrepancies.

Business Development & Partnerships: Research and identify companies, brands, suppliers, organizations, hotels, businesses,



and professionals that may be potential partners for the spa and medical spa. Communicate professionally by phone, email, and in person with potential business partners. Assist in developing relationships with hotels, tourism organizations, corporations, wellness businesses, beauty brands, medical professionals, event organizers, and other relevant partners.

Help coordinate collaborations, promotions, events, and partnership initiatives. Maintain a database or organized record of potential and existing business relationships. Attend industry trade shows, conferences, networking events, promotional events, and other business functions on behalf of the spas.

Network with potential business partners, suppliers, professionals, hotels, and other industry contacts. Help coordinate promotional materials, displays, samples, business cards, and other event requirements. Assist the owners with operational projects and priorities across both locations.

Communicate with suppliers, service providers, contractors, and other companies as required. Help identify operational issues and bring them to the attention of ownership. Previous experience in a spa, medical spa, luxury hotel, hospitality, wellness, beauty, healthcare, or similar service environment is strongly preferred.

Previous Executive

Assistant, Administrative Assistant, Spa Coordinator, Hotel Coordinator, Operations Coordinator, or similar experience. Professional telephone and email communication skills. Proficient with Microsoft Office, Google Workspace, spreadsheets, email, and other administrative systems.

Comfortable learning new software and systems. Strong follow-up skills — able to ensure that calls, emails, documents, and projects do not get forgotten. Must be comfortable attending trade shows, networking events,



and business functions as a representative of the company.

Must be flexible and willing to assist with a variety of administrative and operational tasks. Interested in the spa, wellness, beauty, hospitality, and medical aesthetics industries The successful candidate should be someone who can take a task from "this needs to be done" to "this has been completed" with minimal supervision. Full-time position in a growing spa and medical spa workplace.

Exposure to business operations, HR, payroll administration, partnerships, marketing, and business development. Opportunities to attend industry events, trade shows, and networking functions. We are looking for someone who is ready to become an integral part of the team and work closely with ownership to help support and grow our businesses.

Lieux de travail : Maison Aqua Spa & Nuance Medi Spa Temps plein La candidate idéale possède une expérience antérieure dans un spa, une médispa, un hôtel haut de gamme, le secteur de l'hospitalité, du bien-être ou un environnement de services similaire. Il s'agit d'un poste dynamique qui convient à une personne qui aime travailler directement avec les propriétaires, gérer plusieurs priorités, préparer et maintenir la documentation, effectuer des suivis auprès de différentes entreprises, participer aux tâches administratives liées aux ressources humaines et à la paie, ainsi que développer de nouvelles relations d'affaires et occasions de collaboration.

Soutien exécutif et administratif : Préparer des rapports, tableaux, présentations et autres documents administratifs. Participer à l'accueil et à l'intégration des nouveaux employés et s'assurer que la documentation requise est complétée. Tenir à jour les dossiers relatifs aux certifications, formations, renouvellements et autres exigences des employés. Coordonner certaines réunions d'équipe, formations et communications internes.

Soutien administratif lié à la paie : Participer au suivi des heures travaillées, horaires, vacances et autres informations pertinentes à la paie.

📌 Executive Assistant -Spa and Med Spa (Dollard-Des Ormeaux)
🏢 Maison Aqua
📍 Dollard-Des Ormeaux