Executive Assistant to Member of the Executive Leadership Team - (235494) Work Area (FBA Only) Multi-Site Travel Requirement Shift Start Time/End Time Temp FT Salary Range (Hourly Rate) $Worked BI-WEEKLY HOURS Approximate End Date (For Temporary Assignments ONLY) employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check) as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Using significant initiative, sound judgement and autonomy, the Executive Assistant provides senior administrative and confidential support to the assigned Executive Leadership Team (ELT) member and other members of the portfolio as required. Reporting to the assigned ELT member, the Executive Assistant responsibilities include triaging information for the attention of the ELT member, organizing workflow for the office, determining priorities, composing draft correspondence, documents, presentations, orientation packages and spreadsheets.

In addition, the Executive Assistant interfaces with stakeholders at all levels including senior members of both internal and external organizations/agencies and senior representatives from both public and private sectors to support the ELT member's office in a quick-paced environment,



often under significant pressure.

The Executive

Assistant maintains integrity and confidentiality of all information which flows through, and is processed for the VP office as it pertains to operations, personnel, labour relations, finance, public affairs and privacy issues. Education, Training And Experience A level of education, training and experience equivalent to a 2-year post secondary program in office or business administration and 5 to 7 years' related experience, including executive support, in a large complex organization, preferably in the health care sector. Demonstrated proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Cliff, Adobe Acrobat, SharePoint and Visio Strong interpersonal skills, including the ability to deal with a variety of people both internal and external to the organization including senior members of the organization and the Board and government officials A proven ability to work in a dynamic and fast-paced environment with a variety of disciplines to produce high quality and timely work while fostering and maintaining positive working relationships Salary placement is between min and midpoint, based on experience, qualifications, and internal equity.

📌 Executive Assistant to Member of the Executive Leadership Team (Nanaimo)
🏢 Vancouver Island Health Authority
📍 Nanaimo