MacKinnon Magnetics Inc. | Concord, Ontario

Full time, Permanent | On-site

MacKinnon Magnetics is a Canadian manufacturer of stock and custom dry-type transformers. As our business grows, we’re looking for an organized, detail-oriented Finance & Administration Coordinator to support our bookkeeping, accounts payable and receivable, payroll, cash flow, financial reporting, and day-to-day administration.

This is a hands-on role working closely with company leadership. The ideal candidate enjoys working with numbers, takes ownership of their responsibilities, and is comfortable supporting a variety of tasks in a growing manufacturing business.

Responsibilities

Bookkeeping & Accounting

- Maintain accurate, up-to-date financial records in our accounting and ERP system.
- Manage accounts payable, including reviewing supplier invoices, resolving discrepancies, and preparing payments for approval.
- Manage accounts receivable, including customer invoicing, payment tracking, account reconciliations, and follow-up on overdue balances.
- Calculate sales agency commissions and prepare payments according to agency agreements.
- Process payroll and maintain related records.
- Reconcile bank accounts, credit cards, and other general ledger accounts.
- Record and reconcile transactions in Canadian and U.S. dollars.
- Support month-end and year-end accounting, including preparing records for our external accountant.
- Assist with sales tax reconciliations and filings in coordination with our external accountant.
- Review employee expense submissions and prepare reimbursements.

Cash Flow, Reporting & Analysis

- Monitor cash balances, upcoming payments, and expected customer receipts.
- Prepare and update cash flow forecasts to support payment planning.
- Produce regular reports on sales, expenses, receivables, payables, and cash flow.
- Analyze financial and operational data to identify trends, discrepancies, and opportunities for improvement.




- Develop useful spreadsheets, reports, and dashboards to help leadership make informed decisions.

Administration & Business Support

- Maintain organized financial records, business documents, and customer and supplier information.
- Assist with customer and supplier account setup, forms, and document requests.
- Support company leadership with correspondence, spreadsheets, recordkeeping, and administrative follow-up.
- Coordinate with internal team members, customers, suppliers, sales agencies, and external service providers.
- Help improve financial and administrative processes as the company grows.
- Assist with additional administrative tasks and special projects as needed.

Qualifications
- A college diploma or university degree in Accounting, or a related discipline with an accounting focus.
- Previous hands-on experience in bookkeeping, accounts payable, and accounts receivable is considered an asset.
- A strong understanding of accounting principles, reconciliations, and financial reporting.
- Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis is an asset.
- Experience using accounting software or an ERP system; Acumatica experience is an asset.
- Experience with payroll, Canadian and U.S. dollar transactions, and cash flow reporting is an asset.
- Strong organizational skills, accuracy, and attention to detail.
- Clear communication skills and the ability to follow up professionally.
- The ability to manage competing priorities, work independently, and handle confidential information with discretion.
- Manufacturing or inventory-related accounting experience is an asset.

Who You Are

You enjoy keeping information organized and making sure details are accurate. You follow through, ask questions when something does not look right, and take initiative to improve how work gets done. You are comfortable balancing recurring financial responsibilities with the changing administrative needs of a growing business.

Work Location: In person

📌 Finance & Administration Coordinator (Concord)
🏢 MacKinnon Magnetics
📍 Concord