Kootenay Career Development Society (KCDS) is a community-focused organization committed to helping people build meaningful careers and stronger futures. Through employment services, training programs, and community initiatives, we work every day to create positive impacts across the Kootenays. We're seeking a highly organized and detail-oriented Finance Administrator to join our Finance Team.

This role is ideal for someone who enjoys working with numbers, maintaining accurate records, supporting multiple stakeholders, and contributing to a team-oriented and mission-driven organization. Reporting to the Finance Manager, the Finance Administrator provides essential administrative and financial support to ensure the smooth operation of KCDS's finance functions.

Responsibilities include financial supports administration, accounts processing, client payroll administration, reporting, reconciliation activities, and maintaining accurate financial records. This 28 hr/wk (with the possibility of 35 hours/week) position works closely with Finance, Employment Programs, HR, and Operations teams to support effective service delivery across the organization and can be either fully in office or a hybrid of remote and at least one day/week in our Castlegar office.

Client Payroll Administration

Set up and maintain client payroll records within Payworks. Collect, review, and process payroll information. Complete bi-weekly payroll entries and reporting. Respond to payroll inquiries and investigate discrepancies.

Assist with year-end payroll reporting and T4A/T4E preparation. Process invoices, expense claims, and financial documentation as assigned. Purchase and accurately track and disperse financial inventory (gas cards, etc)



Support reconciliation processes and internal audits.

Participate in quality assurance and continuous improvement initiatives. Verify supporting documentation and ensure compliance with program and funder requirements. Track reimbursement status and follow up on outstanding claims.

Maintain financial support databases and reporting tools. Complete data entry, billing, and reporting requirements related to client financial supports. Cross-train within the Finance Department and provide coverage during absences.

Support documentation, filing, and process improvement activities. Strong customer service orientation and problem-solving abilities. Comfort learning and using multiple software systems. Certificate or diploma in Business Administration, Office Administration, Accounting, Bookkeeping, or a related field; Minimum two years of experience in finance, bookkeeping, payroll, or administrative support roles.

Microsoft 365 (Excel, Outlook, Teams, Word, SharePoint) Payroll systems (Payworks preferred) Accounting software (QuickBooks Online preferred) ~ Experience supporting government-funded programs, non-profit organizations, or contract-funded environments is considered an asset. Diversity, equity, and inclusion Positive impact in our communities We deliver the WorkBC program and a full range of services in our areas as well as a range of programs and workshops that empower individuals, employers, and communities economically and socially through career development, employment counseling, and human resource planning. KCDS is committed to diversity, inclusion and respect in the workplace and welcomes applicants from all groups who may contribute to the diversity of KCDS.

📌 Finance Administrator with Security Clearance (Castlegar)
🏢 Kootenay Career Development Society
📍 Castlegar