Trailmark Systems is looking for an experienced, hands‑on Financial Controller & Administrator to manage our day‑to‑day financial operations and help keep our business running smoothly. Trailmark builds software and provides consulting services for land, water, culture, and knowledge stewardship. Our platform helps teams gather, organize, protect, map, and apply complex place‑based information, including field observations, interviews, documents, maps, survey responses, and consultation records.

We work closely with Indigenous communities, stewardship teams, researchers, consultants, and agencies across Canada. You will take ownership of routine bookkeeping and financial administration, working closely with our team and external accountants to maintain a explicit picture of the company’s financial position. Your work will range from managing invoices and processing payroll to coordinating year‑end documentation, preparing financial reports, and supporting cash‑flow planning.

You’ll also help us maintain practical, well‑organized processes that support a small software and consulting business. Bookkeeping and financial administration Manage customer invoicing, track payments, and follow up on outstanding accounts Manage accounts payable and receivable, including vendor payments and expense records Handle day‑to‑day banking, payments, transfers,



and account reconciliations Payroll Process payroll accurately and on schedule Coordinate payroll‑related remittances and reporting Maintain payroll records and handle confidential information with care Prepare regular financial reports and support cash‑flow planning and budgeting Serve as the primary point of contact for our external accountants Coordinate records and supporting information for year‑end reporting and tax filings Help compile financial records and supporting documentation for – Scientific Research and Experimental Development (SR&ED;) claims, working with our accountants or advisors Internal coordination and process improvement Improve bookkeeping and administrative processes where needed Has relevant experience in bookkeeping, financial management, or a hands‑on controller role Has experience processing Canadian payroll and managing related reporting and remittances Is confident managing invoicing, banking, reconciliations, and month‑end activities Is comfortable balancing routine financial tasks with reporting and planning responsibilities Experience in any of the following areas would be an asset: Supporting SR&ED; claims and preparing related financial documentation Working with a software or technology company Supporting a business that combines software and consulting services Improving financial workflows and bookkeeping processes A relevant accounting designation or bookkeeping certification You do not need to be an expert in all of these areas. We anticipate this being approximately a 50% part‑time position.

The schedule and distribution of hours can be discussed, with regular availability needed to meet payroll, invoicing, and reporting deadlines. This is equivalent to a full‑time salary of $75,000–$100,000. A flexible hybrid work environment A part‑time schedule, with the distribution of hours agreed around key financial deadlines Opportunity to work with a small, mission‑driven team on projects that support land, water, culture, and knowledge stewardship #

📌 Financial Controller / Administrator (Victoria)
🏢 Worklink
📍 Victoria