Bilingual proficiency in English and Mandarin is required for this position.

Key Responsibilities

- Assist with preparing, submitting, and tracking invoices and related supporting documentation.

- Maintain organized electronic and physical files, records, and project documentation.

- Assist with expense reports, timesheets, attendance records, and other administrative documentation.

- Provide general administrative support to HR, project management, and office personnel.

- Assist with employee onboarding, offboarding, and maintaining employee records.

- Assist with data entry, spreadsheets, reports, and other administrative tasks as required.

- Maintain confidentiality of employee, financial, and company information.

Qualifications

- 1-2 years of administrative experience;

experience in EPCM, engineering, construction, or energy is an asset.

- Experience with invoice processing/submission and document management is an asset.

- Strong Microsoft Office and Excel skills.

- Excellent attention to detail and organizational skills.

- Strong communication and follow-up skills.

- Ability to manage multiple priorities and deadlines in a fast-paced project setting.

📌 HR Administrative Assistant (Calgary)
🏢 COOEC
📍 Calgary