About the job

Company Profile

Akitu is an established Canadian software company redefining the future of dental practice management. Built with innovation at its core, our flagship platform, Akitu One, delivers a modern, intuitive, and powerful solution for dental clinics across Canada. With a focus on user experience, workflow efficiency, and continuous product advancement, Akitu helps dental teams simplify operations, embrace modern technology, and focus more on patient care.

Overview

We are seeking a highly organized and detail-oriented HR & Billing Administrator to support the day-to-day administrative, human resources, billing, and accounts receivable functions of the company.

This is a hands-on administrative role suited to someone who is comfortable working across multiple areas of the business. The successful candidate will be responsible for maintaining employee records and HR documentation, supporting onboarding and payroll administration, managing customer billing and payments, following up on outstanding accounts, and assisting with general accounting and administrative tasks.

Note: This role does not require a CPA or advanced accounting background. The ideal candidate will have strong administrative and organizational skills, attention to detail, and practical experience with billing, accounts receivable, and collections.

Key Responsibilities

HR Administration

· Maintain accurate employee records, HR documentation, employment forms, and correspondence.

· Coordinate employee onboarding and offboarding, including benefits administration and required documentation.

· Assist with recruitment administration, including scheduling interviews and maintaining candidate records

· Assist with recruitment administration, employee inquiries,



and general HR and administrative support for management and staff.

Billing & Accounts Receivable

· Prepare invoices, process payments, and maintain customer account records.

· Monitor receivables, follow up on overdue balances, and assist with collections.

· Handle client-related account and billing inquiries.

· Provide records and support to external accountants and assist with general administration.

Qualifications

· 2 years of experience in administration, billing, accounts receivable, bookkeeping, HR, or a related role.

· Strong attention to detail, organization, and time management.

· Excellent written and verbal communication skills, including customer communication.

· Proficient in Microsoft Office, particularly Excel; experience with billing & accounts receivables

· Ability to work independently, manage multiple priorities, and meet deadlines.

· Professional, approachable, and solutions-oriented, with experience in a technology, SaaS, or dental setting considered an asset.

What We're Looking For The ideal candidate is someone who enjoys a varied role and is comfortable moving between HR administration, billing, collections, and general office administration. You should be organized, dependable, detail-oriented, and comfortable taking ownership of routine processes while knowing when to escalate more complex accounting or HR matters.

Job Type

· Full-time, Permanent

Salary

· $50,000 per year

Benefits

- Work from home

Pay: $50,000.00 per year

Benefits

- Dental care
- Extended health care
- Paid time off

Application question(s):
- Do you currently have 2 years of experience in administration, billing, accounts receivable, bookkeeping, HR, or a related role?

Work Location: Hybrid remote in Oakville, ON

📌 HR & Billing Administrator (Oakville)
🏢 AKITU
📍 Oakville