Role Purpose To support the HR department by managing personnel records, facilitating HR processes, coordinating HR programmes, and serving as a first point of contact for HR-related enquiries from employees and external partners. This role ensures efficient HR operations, programme coordination, and compliance with labour laws.

Responsibilities

HR Administration and Support

- Organise and maintain physical and digital personnel records, including employment contracts, leave requests, and attendance data.
- Update internal HR systems with current hire information, changes to employee status, sick leave, and maternity leave records.
- Prepare HR documents such as employment contracts, onboarding guides, company policy revisions, and FAQ documents.

Employee and Manager Support
- Respond to employee enquiries regarding benefits, HR policies, and related concerns.
- Assist with employee relations matters by addressing questions and escalating issues when necessary.
- Provide support during recruitment processes including scheduling interviews, preparing job postings, and assisting with reference checks.

HR Coordination and Program Management
- Coordinate the onboarding and orientation process for new employees, including communication and training schedules.
- Assist with administration and coordination of performance management processes, including preparation of review materials and scheduling performance meetings.




- Support recruitment activities by liaising with hiring managers and candidates to facilitate smooth hiring processes.
- Coordinate company-wide HR initiatives, events, and training sessions to ensure organisational goals are met.

Compliance and Reporting
- Maintain knowledge of and assist with ensuring compliance with relevant labour laws and HR policies.
- Liaise with external partners such as medical aid, pension and insurance vendors to manage and communicate employee benefits.
- Prepare regular HR reports and presentations on key HR metrics such as turnover rates, hiring statistics, and training participation.

Office and Facilities Coordination
- Manage office consumables, stationery, and facility maintenance coordination.
- Handle supplier relationships related to HR and office suppliers, including obtaining quotes and processing invoices.

Requirements

- Bachelor’s degree in human resources, business administration, or related field preferred.
- Proven experience as an HR Administrator, Coordinator, or similar role.
- Automotive OEM Industry experience is essential.
- Familiarity with HR software systems (e.g., HRIS, HRMS) and MS Office applications.
- Thorough understanding of labour legislation and HR best practices.
- Strong organisational and multitasking skills with a keen eye for detail.
- Excellent interpersonal, verbal and written communication skills.
- Ability to handle confidential and sensitive information with discretion.

CVs to be emailed to [email protected] Closing date: 16 October 2026

📌 Human Resources Administrator (Stone Mills)
🏢 GWM CAPE TOWN
📍 Stone Mills