We are a collective of disrupters and doers, of creatives and scientists, with a mission to reimagine the world of beauty. Since inception, our vertically integrated structure, including our own laboratories, manufacturing, retail stores, and brand infrastructure, have enabled us to rapidly identify opportunities and deliver quality. We are DECIEM, The Abnormal Beauty Company.

We’re looking for a highly organized, proactive, and resourceful Senior Administrative Assistant to support our SVP, Brand – Global and SVP, Scientific – Global. This role goes beyond traditional administrative support. We’re looking for someone who anticipates needs, keeps things moving, builds strong relationships, and helps our leaders stay one step ahead.

This is a three day in office hybrid role, based out of our Liberty Village office. Proactively manage calendars for two senior executives, anticipating scheduling needs, coordinating meetings, and ensuring they are prepared for upcoming commitments Stay one step ahead of priorities by tracking deadlines, follow-ups, meetings, and key commitments, helping ensure nothing falls through the cracks Support annual planning and budget cycles by coordinating timelines, organizing information, tracking deliverables, and proactively flagging upcoming deadlines and actions Build strong relationships across the departments to help keep information and priorities moving efficiently Help leaders stay organized and accountable by following up on action items, surfacing important information, coordinating requests, and proactively identifying what needs attention Occasionally coordinate domestic and international travel, including flights, accommodations, itineraries, visas, and other logistics, while learning and anticipating each executive’s travel preferences Provide project and presentation support on an ad-hoc basis, including helping organize materials, follow up with stakeholders, coordinate deliverables, and support special projects 3+ years of experience in an administrative, executive assistant, special assistant,



or similar role, ideally supporting multiple senior leaders or a complex executive environment ~ Strong relationship-building and communication skills, with the confidence to work with senior leaders, build trust across teams, and respectfully follow up or push things forward when needed ~ Proficient with Google Workspace, Excel, and other productivity tools, with an interest in using AI and automation to streamline processes and improve how administrative work gets done Generous Vacation & Personal Days, plus additional time off for volunteering in your community, voting, peaceful protesting, celebrating your birthday, and more. ~Summer Friday’s - get off at 1pm all summer long! (A dog-friendly office (and lots of cute dogs to play with). ~ Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more. ~ Access to Development Grants & a LinkedIn Learning membership to help you keep growing and learning. ~ BUILDING GROWTH TO POWER GOOD Along the way, we’ve been honoured to win some pretty incredible awards, including a CEW Achiever Award, Best Skincare Brand at Sunday Times Style Beauty Awards, and Most Popular Sustainable Brand by The Cosmetify Index Global. SUSTAINABILITY AND SOCIAL IMPACT DECIEM’s objective is to build growth and do valuable things while prioritizing people, animals, and the Earth.

Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation. In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events. CREATING A HUMAN WORLD OF BEAUTY DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate.

We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws.

📌 IMMEDIATE HIRE- Temporary Administrative Assistant (Toronto)
🏢 DECIEM | THE ABNORMAL BEAUTY
📍 Toronto