Ipsen is a mid‑sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.K, we tackle areas of high unmet medical need through research and innovation. For more information, visit us at and follow our latest news on LinkedIn and Instagram.

Administrative

Assistant will be responsible to provide general administrative support to their assigned business areas, including, calendar management, travel, managing the purchase to pay process, budget support, catering support, and coordination of team events/meetings.

Administrative

Assistant will demonstrate the utmost professionalism and sensitivity to confidential information through their daily responsibilities. Strong communication skills are a key expectation of this customer‑focused position. Manage calendar for assigned ICLT members and departments as required, including coordinating individual and group meetings, facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support and catering), actively soliciting input for managing conflicting priorities, pro‑actively communicating schedule conflicts and providing copies of relevant documents and other essential information to department team members (and others upon request) prior to meetings. and maintain general administrative needs of the departments.

Manage the purchase to pay process (RFPs, commitment request, recent vendor set‑up, PO set‑up, goods receipt, invoice coding, etc.).



Support travel logistics for assigned ICLT members in compliance with Ipsen travel and expense policies and prepare detailed itineraries from departure to return with minimal input from department team members. Provide support to the remainder of assigned teams for urgent situations.

Prepare, submit and track expense reports for assigned ICLT members in accordance with the Ipsen travel and expenses policy and Canadian submission timelines, as necessary. Work collaboratively with administrative and operations support colleagues to: Efficiently resolve day‑to‑day work issues

- Identify and implement continuous improvement opportunities
- Manage back‑up coverage due to vacations and unplanned vacancies
- Report any potential adverse events/safety information or product complaints for Ipsen products to the Medical Information and Pharmacovigilance department, per company requirements
- Strong communication skills (both verbal and written) and ability to relate well to internal and external customers. Must be flexible and have a high attention to detail. Must have the ability to manage multiple tasks and projects simultaneously and is very organized. Proficient with Microsoft Office, especially Excel and PowerPoint. Must be able to speak English, Frech preferred. At least 1 year of experience as a Receptionist or Administrative Assistant in a corporate, professional environment preferred. Database management and experience in survey development is an asset. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. We invest in our employees to support life‑changing projects that create positive impact for patients and society. #

📌 IMMEDIATE HIRE- Temporary Administrative Assistant (Mississauga)
🏢 Ipsen Pharma
📍 Mississauga