Coordinate office operations, maintenance services, and workplace-related vendors. Manage office supply procurement and ensure availability of essential resources. Monitor facilities-related contracts and service performance.

Track actual spend versus budget and maintain forecasts for building and office-related expenses. Act as a liaison between employees, vendors, and facility service providers to address operational issues. Support vendor evaluation, onboarding, contract administration, and performance reviews.

Develop and maintain strong relationships with suppliers to ensure optimal pricing, service quality, responsiveness, and compliance with company requirements. Coordinate with local teams and global vendors to ensure timely delivery of IT hardware, software, and services worldwide. Escalate and resolve supplier-related issues impacting service delivery, procurement activities, or project timelines.

Facilities & Office Management Coordinate office operations, maintenance services, and workplace-related vendors. Manage office supply procurement and ensure availability of essential resources. Monitor facilities-related contracts and service performance.

Track actual spend versus budget and maintain forecasts for building and office-related expenses. Act as a liaison between employees, vendors, and facility service providers to address operational issues. Support vendor evaluation, onboarding, contract administration, and performance reviews.

Develop and maintain strong relationships with suppliers to ensure optimal pricing, service quality, responsiveness, and compliance with company requirements. Coordinate with local teams and global vendors to ensure timely delivery of IT hardware, software, and services worldwide. Escalate and resolve supplier-related issues impacting service delivery, procurement activities, or project timelines.

Vendor Management

Support vendor evaluation, onboarding, contract administration, and performance reviews.



Develop and maintain robust relationships with suppliers to ensure optimal pricing, service quality, responsiveness, and compliance with company requirements. Coordinate with local teams and global vendors to ensure timely delivery of IT hardware, software, and services worldwide. Escalate and resolve supplier-related issues impacting service delivery, procurement activities, or project timelines.

Software

Asset & Licence Management Procure, assign, reclaim, transfer, and renew software licences to meet business requirements. Maintain accurate records of software entitlements, deployments, and licence allocations. Support software audits and ensure compliance with vendor licensing agreements.

Contract Management

Maintain a central repository of contracts related to IT assets, software, telecom services, and managed services. Monitor contract terms, renewal dates, pricing changes, and vendor obligations. Ensure appropriate stakeholders are informed of upcoming renewals, expirations, and contractual risks.

Support contract negotiations by providing historical spending, utilisation, and vendor performance information. Maintain contract documentation and respond to contract-related inquiries from IT and business teams.

Procurement Management

Support procurement activities for IT hardware, software, telecommunications, and infrastructure across multiple countries. Ensure purchasing activities comply with corporate procurement policies, standards, and budget requirements. Coordinate vendor onboarding activities and support invoice validation and reconciliation processes. Work closely with Finance,



Accounts Payable, and IT teams to ensure timely processing of purchases and payments.

Hardware

Inventory & Stock Management Receive, record, and track IT hardware inventory in asset management systems. Maintain accurate stock records and ensure appropriate inventory levels are available to support business needs. Perform monthly inventory reconciliations and investigate discrepancies.

Coordinate equipment shipments, transfers, returns, and disposals in accordance with company policies. Support periodic asset audits and inventory verification activities. Technical skills Familiarity with procurement processes, including purchase orders, vendor quotes, invoice reconciliation, and basic contract understanding.

Experience supporting facilities or office operations, including service providers, maintenance contracts, and office supplies management. Personal abilities Work efficiently / Organized / Good time management. Must have a strong customer and quality focus.

Working proficiency in English and French. A advanced level of English, both spoken and written, is required for this position due to the job responsibilities, including international procurement and International inventory checks. The successful candidate will use this language on a daily basis. 5-day work on premises to follow-up closely on procurement, stock management and building management activities.

The administrative offices of the parent company are in Montreal, Canada. Lallemand's corporate division encompasses all of the support services offered to our branches. Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in: Management; Finance and accounting; Engineering; Research and Development (R&D;); and Information Technology (IT).

If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!

📌 IT ASSET AND OFFICE MANAGEMENT ANALYST (Montreal)
🏢 Lallemand
📍 Montreal