Job Overview

We are seeking a proactive and detail-oriented Legal Administrative Assistant to join our dynamic legal team. This vital role offers the opportunity to support attorneys and legal staff by managing administrative tasks, coordinating schedules, and ensuring smooth office operations. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for maintaining efficiency within a fast-paced legal environment.

This paid position provides a chance to develop your administrative expertise while contributing to impactful legal work.

Responsibilities

- Manage and organize legal files, documents, and correspondence with precision and confidentiality
- Prepare, proofread, and format legal documents, reports, and correspondence using Microsoft Office and similar tools
- Handle incoming calls on multi-line phone systems with professional phone etiquette, directing inquiries appropriately
- Assist with data entry tasks related to case management, billing, and client records using Cosmolex and other software
- Support front desk operations by greeting visitors, scheduling appointments, and maintaining a welcoming office environment
- Maintain accurate filing systems both physically and electronically to ensure quick retrieval of information
- Perform clerical duties such as scanning, photocopying, faxing,



and mailing documents as needed
- Provide exceptional customer service support to clients, vendors, and internal teams while demonstrating strong organizational skills

Experience

- Previous clerical or administrative experience in a professional office setting preferred
- Familiarity with legal or medical office environments is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management applications
- Experience with data entry, filing systems, and multi-line phone systems required
- Strong typing skills with attention to detail for proofreading documents accurately
- Knowledge of bookkeeping software such as Cosmolex is advantageous
- Excellent organizational skills combined with the ability to prioritize tasks effectively
- Demonstrated customer service skills with skilled phone etiquette and support experience

Join us in delivering exceptional administrative support within a vibrant legal practice! Your dedication will help ensure our office runs seamlessly while providing valuable assistance to our legal team. We value energetic professionals eager to grow their careers in a collaborative environment. Pay: $45,000.00-$55,000.00 per year

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Legal Administrative Assistant (Edmonton)
🏢 Kolinsky Law
📍 Edmonton