Job Summary

At Preszler Law Firm, we believe our people, our culture, and the way we do business are important. That's why when we hire, we look for a combination of fit and skills.

We have an exciting opportunity to join our team as a Legal Administrative Assistant in the File Opening Department based in Calgary. This is a hybrid position, with the opportunity to work from home after three months.

Main Tasks and Responsibilities

File Setup & Administration

- Open and establish new client files in Soluno and Filevine.
- Assign file numbers and update firm file lists and records.
- Prepare file-opening communications for lawyers and legal teams.
- Review intake information to ensure accuracy and completeness.

Limitation & Deadline Management

- Calculate and monitor limitation periods and litigation deadlines.
- Enter deadlines into Filevine and firm calendars.
- Maintain reminder systems for critical dates, including limitation periods and filing deadlines.
- Ensure all bring-forward (BF) dates are accurately recorded and tracked.

Legal Research & Searches

- Conduct corporate, business, title, driver's licence, and property ownership searches.
- Identify and verify proper defendants and legal entities.
- Gather and organize information required for litigation and notice purposes.

Correspondence & Notice Letters

- Draft and prepare initial notice letters to insurers, businesses, property owners, property managers, and other potential defendants.




- Assist with preparation of initial insurer correspondence and related documentation.
- Track outgoing correspondence and maintain file records.

File Review & Document Management

- Scan, upload, and organize client and investigator documents.
- Review documents for completeness, legibility, and proper filing.
- Maintain accurate electronic and physical records in accordance with firm procedures.

Motor Vehicle Accident (MVA) Files

- Obtain claim information, adjuster details, and vehicle ownership information from insurers when required.
- Assist with claim reporting and the preparation of initial insurer communications.

Experience and Qualifications

- Legal Assistant Diploma preferred.
- 1-3 years of legal assistant experience; personal injury experience is considered an asset.
- Excellent time management and organizational skills with the ability to work independently.
- Strong interpersonal skills and the ability to build rapport with clients.
- Excellent attention to detail, accuracy, initiative, and sound judgment.
- Flexible and adaptable to changing work demands, volumes, and schedules.
- Ability to perform additional clerical and administrative support duties as directed by management and/or the legal team.

What We Offer

- Competitive salary.
- Comprehensive benefits package.
- Friendly and team-oriented work environment.
- Hybrid work arrangement available after three months.

📌 Legal Administrative Assistant (Calgary)
🏢 Preszler Injury Lawyers
📍 Calgary