This role is hybrid with a mix of remote and in-person work. Reporting to the Vice-Dean, Research (Basic), the Manager, Core Research Facilities is responsible for the administration of seven core research facilities in the Faculty of Medicine & Dentistry (FoMD). Centralized core facilities provide access to state-of-the-art instrumentation, software and/or expertise and allows for an efficient mechanism to operate and maintain the associated infrastructure.

Continued access to the latest technology maintained by highly skilled personnel is essential for Faculty members to remain competitive and for trainee development. The Manager develops policies and implements overall operational strategies for the core facilities. The Manager works with the Finance Service Partner to develop effective financial processes and to resolve financial issues. the annual operating budget for the core facilities is approximately $2 million.

The Manager also oversees infrastructure acquisition and maintenance, including purchasing, inventory, and timely renewal of service contracts. The Manager is a member of and coordinates core facility user committees, including preparation of terms of reference, agendas, reports and minutes, and meeting scheduling. The Manager also updates core facilities websites and online profiles [Canada Foundation for Innovation (CFI) Research Facilities Navigator and The Core Marketplace to ensure accurate information is presented.

When necessary, the Manager liaises with the Office of the Vice President (Research and Innovation); the Research Services Office (RSO); Risk Management; as well as various Institutes and Centres that have their own research core facilities. Under the direction of the Vice-Dean, Research (Basic), the Manager sets the strategic direction for the FoMD core research facilities. The Manager collects data on these facilities, including funding, usage, publications, and grant support, to measure research impact.

The Manager is also involved in the FoMD CFI application and review processes, including providing support to researchers, providing input to internal review committees, and contributing to proposal development. Provide strategic and operational leadership for the FoMD Research Core Facilities, including financial and business planning, human resources, policies and procedures, infrastructure planning, space utilization, risk and compliance, and continuous operational improvement. Oversee core facility systems, services and stakeholder relationships, including the Stratocore PPMS software, user access and agreements, infrastructure and equipment records, service agreements, websites and online profiles, user committees, and coordination with internal and external partners.

Lead engagement, reporting and workforce activities for the core facilities, including staff recruitment and performance processes, annual reporting and impact measurement, research technology seminars and outreach, grant support,



and collaboration with faculty, researchers, leadership and other University units to advance the strategic direction of the facilities. Provide financial leadership for the FoMD Core Research Facilities to ensure optimal and appropriate use of limited resources. Lead financial planning and oversight for the FoMD Research Core Facilities, including multi-year budgets and forecasts, funding sources, endowments, CFI Infrastructure Operating Fund awards, financial reporting, reconciliations, payroll, internal controls and compliance.

Oversee billing and revenue management, including high-volume internal and external billing, account receivables, user fee development and annual market benchmarking, and implementation and maintenance of facility rates in PPMS. Lead infrastructure financial and procurement activities, including capital planning, identification of matching funds, procurement and competitive bidding processes, operational purchasing, equipment and software agreements, and recommendations regarding infrastructure acquisition, renewal and replacement.

Support

Faculty infrastructure planning and funding activities, including CFI submission processes, proposal development, infrastructure sustainability planning, and internal review processes. Facilitate collaboration between researchers and core facilities to identify and address infrastructure needs and priorities. Oversee health, safety and environmental (HSE) compliance across the core facilities, including staff certifications, hazard assessments and ARISE laboratory registrations.

Represent the core facilities on the FoMD HSE Committee and support ongoing health and safety requirements. MSc, PhD preferred Research experience preferred Broad scientific knowledge and experience in a wide range of skills, applications and techniques Experience developing strategies and in report writing Financial management, analysis and reporting skills Superior writing and communication skills Knowledge of administrative structures, policies and procedures within the University of Alberta PeopleSoft and SupplyNet) Strong problem-solving skills and strong critical and analytical abilities Strong interpersonal skills in order to provide advice and direction, and the establishment and maintenance of effective working relationships that contribute to resolving complex,



sensitive and confidential issues Thorough knowledge of the challenges facing researchers and an understanding of the Faculty’s business culture Superior computer skills including expertise using Microsoft Office applications and PeopleSoft The terms and conditions of this appointment are governed by Schedule F of the collective agreement between the Board of Governors of the University of Alberta and the Association of Academic Staff of the University of Alberta. The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis.

The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological.

This is achieved by promoting a secure environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons.

We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. Nous encourageons les femmes; personnes handicapées; The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors. #

📌 Manager, Core Research Facilities (Edmonton)
🏢 University of Alberta
📍 Edmonton