Position Overview

We are seeking an organized, detail-oriented Office Administrator / Bookkeeper to manage our daily office operations and financial records. In this role, you will be the backbone of our administrative team, ensuring our technicians, vendors, and clients experience seamless service. The ideal candidate balances robust bookkeeping skills with excellent customer service and communication.

Key Responsibilities

- Bookkeeping: Manage accounts receivable/payable, reconcile bank statements, and prepare financial reports using QuickBooks Online accounting software.
- Customer Support: Answer phone calls and emails, greet visitors, and respond promptly to customer inquiries regarding service scheduling and billing.
- Dispatch & Scheduling: Coordinate and schedule service calls, maintenance appointments, and installations for our field technicians.
- Invoicing & Billing: Generate accurate customer invoices, track payments, and follow up on overdue accounts.
- Office Coordination: Maintain digital and physical filing systems, monitor office inventory, and order supplies as needed.
- Vendor Management: Verify vendor invoices, track purchase orders, and maintain positive vendor relationships.

Qualifications & Skills

- Experience:



2+ years of experience in bookkeeping and office administration (experience in the trades, HVAC, or construction industry is a major asset).
- Software: Proficiency with accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
- Skills: Strong organizational, multitasking, and time-management skills.
- Communication: Excellent verbal and written communication skills.
- Education: Diploma in Business Administration, Accounting, or a related field is preferred but not required with equivalent experience.

What We Offer

- Competitive hourly wage commensurate with experience.
- Stable, year-round local employment.
- A friendly, team-oriented workplace culture.

How to Apply Please submit your resume and a brief cover letter outlining your relevant experience to [email protected] or drop it off in person at 909 Ottawa Street, Keewatin, ON.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $25.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Office Administrator/Bookkeeper (Kivalliq Region)
🏢 Earth4U Consulting
📍 Kivalliq Region