Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets. CG is driven by an unwavering commitment to build lasting client relationships - we achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services. We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.At CG, we believe that diversity across our business strengthens our client relationships and enables more innovative solutions.

We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Our Canadian operations are currently looking for an enthusiastic individual with excellent organizational, communication and multi-tasking skills along with the ability to prioritize and manage a diverse workload to join our Office Services team. The ideal candidate will be managing the mailroom counter and covering reception as needed.

This role requires the candidate to be in the office from 8am - 5pm.ResponsibilitiesCoordinate and process all incoming and outgoing mail, courier shipments, and specialized deliveries, including domestic and international shipments.Manage office services inventory, including stationery, supplies, and mailroom materials, proactively monitoring stock levels and placing orders as required.Process invoices and expenses through Concur, ensuring accurate coding, supporting documentation, and timely submission.Assist with invoice validation, expense reconciliation,



and administrative support for office operations.Support facilities-related requests, liaise with internal teams and vendors, and help coordinate office maintenance activities.Oversee mailroom and copy room operations, ensuring equipment, supplies, and workspaces are maintained to a high standard.Assist with the upkeep of meeting rooms, kitchens, and shared spaces by replenishing supplies, resetting rooms, loading and unloading dishwashers when needed, and maintaining a skilled and welcoming environment for employees and clients.Provide reception coverage and support as needed, including greeting visitors, managing calls, and delivering a professional client experience.Respond to inquiries from employees, clients, vendors, and couriers in a professional and customer-focused manner.Maintain detailed and accurate records of visitor access, deliveries, and office service activities.Assist with special projects, events, and other operational initiatives as required.Support the Office Services team with day-to-day operations while identifying opportunities to improve efficiency and service delivery.Safely lift, move, and transport boxes, packages, and office supplies as required throughout the office.Skills & Qualifications:Previous working experience in a similar role would be an asset;Experience coordinating domestic and international courier shipments.Work independently with minimal supervision.Excellent customer service and communication skills;Detail oriented, professional, polished, corporate presentation;Intermediate knowledge of MS Office (Outlook, Word & Excel).#In order to be considered for employment, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.Protecting your online safety:If you have received a text message claiming to be from CG or an authorized representative regarding job recruitment, please treat as fraudulent and do not respond.No phone calls please.

📌 Office Services Administrative Assistant (Toronto)
🏢 Canaccord Genuity
📍 Toronto