Becoming a part of the TDSB team means joining a talented community of educators and support staff dedicated to enriching the lives of all students and helping them to achieve success. The TDSB is one of the largest and most culturally diverse school boards in Canada, with approximately 246,000 students in 584 schools and approximately 40,000 employees. We strive to meet the accommodation needs of persons with disabilities.

Administrative Assistant

Schedule II, Level 3 (Reporting to the Manager, Compensation, Benefits, and Pension Administration and the Manager, Payroll Services, the Administrative Assistant will: Provide confidential administrative support to Managers. Respond to inquiries and liaise with staff, the public and external organizations. Maintain the orderly flow of information and accurate records management and retention schedules.

Provide administrative support to create and produce a wide variety of confidential reports and correspondence dealing with matters such as grievances, labour relations, pay equity, legal and budget. Supervise clerical/reception staff and archive/records management staff. Provide solutions for the effective and efficient management of electronic applications relating to records management.

Respond to enquiries regarding related Board and departmental policies, procedures and protocols, collective agreements, payroll and benefits, etc. Establish and maintain various databases and spreadsheets. Provide support to projects and/or Department processes (i.e., Update and maintain information for the Department on TDSB intranet site. departmental, pay equity),



including any follow-up action required.

Liaise with Board staff, including senior managers, school/central administration staff and internal/external organizations regarding related matters. Create and track all purchase orders and supplies utilizing TDSB’s financial management system. Respond and follow-up on telephone and e-mail inquiries, and redirect calls and messages as appropriate.

Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services. Secondary school diploma plus one year additional course in Business Administration (including courses in computers, business writing and communications), with three (3) years of progressively responsible related administrative experience handling a broad range of administrative matters (including composing and editing correspondence, tracking and monitoring departmental budget, taking and transcribing minutes and preparing agendas, etc.,) CPA (Canadian Payroll Association) designation, or working towards certification. Proficient computer skills that include spreadsheet and database applications.

HR/Payroll and Financial information systems, email, word processing, presentation packages and internet.



Supervisory experience with robust team building skills. Proven ability to communicate effectively (both orally and in writing).

Proven ability to organize and coordinate a diverse number of projects. Understanding and working knowledge of related Board and departmental policies and procedures, including records management procedures, collective agreements, employment/labour and Ministry Directives, and benefit plans. Understanding and working knowledge of privacy legislation, including Personal Information Protection and Electronic Documents Act (PIPEDA), Privacy Act and Freedom of Information.

Proficiency in note-taking and minute-taking. Proven ability in promoting equitable practices which value inclusiveness and diversity. Must be available to work evenings sometimes with minimal or no notice.

Applications will not be acknowledged in writing.

The Toronto District School

Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strive to meet the accommodation needs of persons with disabilities. The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operations requirements.

Please refer to Policy P103 , Flexible Working Arrangements for more information. TDSB uses artificial intelligence (AI) tools to support parts of the recruitment process, including the initial review of applications.

📌 Operations Administrative Assistant Remote (Toronto)
🏢 Toronto District School Board
📍 Toronto