Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada's most influential real estate development and construction firms. With five decades of development and construction expertise, a precise level of design and craftsmanship is evident in all the homes and commercial developments that Amacon builds.

The Operations

Administrator, Commercial is a support role to the Manager of Facilities Maintenance and Tenant Improvements. This role will gain exposure to various parts of the business while providing general support to the Maintenance and Tenant Improvements team. This position requires strong organizational skills, the ability to prioritize, and plays a critical role in ensuring a high level of customer service and communication between property management and operations.

Prepare and process purchase orders, invoice coding, change orders, contracts, revisions, and related correspondence for Manager review and approval. Maintain positive relationships with tenants, vendors, contractors, sub-trades, strata, and suppliers. Assist with preparing and maintaining construction schedules, project files, sub-trade and supplier databases, quotation packages, drawing print orders, and related documentation.

Provide administrative support, including email and file management, preparation of letters and spreadsheets, filing, information requests, and Yardi database entries.



Assist with vendor compliance requirements, including obtaining and tracking WorkSafeBC clearance letters, insurance certificates, and other required forms from trades and contractors. Support capital budget administration by assisting with budget preparation, monitoring expenditures, and preparing basic analysis or summaries Assist with building operations coordination, including parking monitoring, dispatching enforcement when required, and supporting access control and HVAC-related administrative tasks.

Attend site visits as required to support project, maintenance, or tenant improvement coordination. University degree or diploma in a relevant field.

Experience: 1-2 years of administration and/or property management experience. Strong interpersonal and customer service skills, with the ability to adapt communication style to different audiences. Ability to build and maintain cooperative working relationships with internal teams, tenants, vendors, contractors, and other external contacts.

Detail-oriented and analytical, with a focus on producing accurate, high-quality work. Basic accounting knowledge, including invoice coding, purchase orders, and expense tracking. Proficient in Microsoft Office Suite;

experience with Yardi is considered an asset. This full time salaried position works 8:30 am - 5:00 pm, Monday through Friday onsite in our downtown Vancouver location.

📌 Operations Administrator, Commercial (Vancouver)
🏢 Amacon
📍 Vancouver