People & Culture Coordinator

This position is open due to vacancy for an existing position.

About E3 Community Services

E3 Community Services Inc. is committed to supporting people to live meaningful, inclusive lives in their communities. Our services are grounded in respect, choice, inclusion, safety and the recognition that every person has individual strengths, goals and aspirations. We value professionalism, collaboration, creativity, accountability and a genuine commitment to the people and communities we serve.

The Opportunity

E3 Community Services is seeking a People & Culture Coordinator to support employees throughout their employment journey, from recruitment and onboarding to development, leave coordination and offboarding. Working closely with the Director, People & Culture and Payroll &

Advantages Specialist, you will coordinate P&C; processes, maintain accurate records and provide responsive day-to-day employee support. This role offers the opportunity to improve processes and contribute to a safe, inclusive and supportive workplace.

What You’ll Do In this role, you will:

Coordinate recruitment, including postings, applicant screening, interviews, reference checks, offers and candidate communication

· Coordinate onboarding and deliver new hire orientation, ensuring required documentation, training and follow-up are completed

· Maintain employee records, prepare employment documentation and coordinate employee changes with the Payroll & Benefits Specialist

· Respond to routine employee inquiries and support employee relations and performance processes, escalating sensitive or complex matters to the Director

· Coordinate leave and return-to-work administration and support accommodation processes under the Director’s guidance

· Track mandatory training, credentials, renewals and other employment requirements in collaboration with the Quality Assurance Facilitator and program teams

· Prepare reports, monitor deadlines and resolve missing or inconsistent information across P&C; systems

· Support employee engagement, policy updates, health and safety activities, audit readiness and process improvement

Key Skills and Capabilities The successful candidate will demonstrate:

· Strong organization,



attention to detail and reliable follow-through while managing competing priorities

· Practical HR knowledge and experience supporting recruitment, onboarding, employee records and employee lifecycle processes

· Working knowledge of Ontario employment legislation and the ability to apply organizational policies consistently

· Clear written and verbal communication, strong interpersonal skills and a responsive approach to employee service

· Sound judgment, discretion and the ability to recognize when matters require escalation.

· Confidence using Excel and Microsoft 365 to organize, reconcile and report on information

· Comfort working with HR systems; experience with SharePoint, Dayforce or Surge Learning is an asset

· A collaborative approach and the ability to identify improvements that strengthen employee experience and organizational effectiveness

Working Conditions and Expectations

This role includes the following working conditions:

- Main office location in Collingwood
- Full-time, permanent position
- Office-based, with sustained computer work and regular interaction with employees, this role may be eligible for hybrid work based on operational need
- Some travel may be required for location visits, meetings, training and other operational needs

What We Offer

- Comprehensive health and dental benefits
- Employee Assistance Program (EAP)
- Registered Retirement Savings Plan (RRSP) with employer contributions
- Generous vacation and personal time
- Ongoing learning and professional development opportunities
- A collaborative and supportive workplace culture

Our Commitment

E3 Community Services is committed to person-directed services that promote dignity, choice, inclusion and belonging. Every employee contributes to creating environments where people are respected, empowered, and supported to achieve their individual goals. We are looking for team members who share our commitment to providing respectful,



inclusive and person-centred supports.

Compensation The expected annual salary range for this role is $53,248 to $60,611.20. Placement within the range will be based on demonstrated skills, relevant experience, qualifications and internal equity considerations.

Use of AI in Hiring

AI-enabled tools may be used to support administrative aspects of the recruitment process, such as interview scheduling and application management. All hiring decisions are made by human reviewers.

Accessibility and Fair Hiring Statement

E3 Community Services Inc. is committed to fair, inclusive and accessible employment practices consistent with the Employment Standards Act, the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Our recruitment and selection practices are guided by our organizational values and our commitment to Diversity, Equity, Inclusion, Accessibility and Belonging (DEIAB).

E3 Community Services Inc. does not use artificial intelligence (AI) or automated decision-making tools in the screening or selection of candidates. Applications are reviewed by members of our People & Culture team and hiring decisions are made by people.

If you require accommodation at any stage of the recruitment and selection process, please contact People & Culture at [email protected]. We will work with you to support an inclusive and accessible experience.

Personal information is collected and used only for recruitment purposes and is retained and safeguarded in accordance with applicable privacy legislation.

Record Retention Notice In accordance with Ontario legislation, job postings and application materials are retained for a minimum of three years.

Job Types: Full-time, Permanent

Pay: $53,248.00-$61,611.00 per year

Benefits

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program

Ability to commute/relocate:
- Collingwood, ON: reliably commute or plan to relocate before starting work (required)

Experience:
- Human resources: 3 years (preferred)

Licence/Certification:
- CHRP (preferred)

Location:
- Collingwood, ON (preferred)

Work Location: In person

📌 People & Culture Coordinator (Collingwood)
🏢 E3 Community Services
📍 Collingwood