The Project Coordinator works closely with the Project Manager to support the successful execution of large Industrial, Commercial and Institutional construction projects. This role provides both technical and administrative assistance to ensure projects progress efficiently, meet deadlines, and align with Modern Niagara standards.

Project

Coordinators play a key role in maintaining project organization, supporting both field and office teams, and ensuring the accurate flow of information. Their contributions directly impact project delivery, operational efficiency, and overall client satisfaction. Support project delivery through coordination of documentation, schedules, and system updates.

Enable effective collaboration between Project Managers, technicians, subcontractors, and suppliers. Ensure accuracy and consistency in project data, financial tracking, and reporting. Contribute to continuous improvement through participation in project reviews and operational processes.

Provide administrative and coordination support to Project Managers, Project Teams, and field staff. Organize, distribute, and maintain project-related documents and drawings from manufacturers, suppliers, and subcontractors. Perform data entry and system updates, including: Purchase orders (subcontractors, suppliers, manufacturers) Construction schedules and project budgets Fieldpoint) and communicate job details to project stakeholders.

Create, log, and track all project communications and documentation. Prepare project start-up binders and project close-out documentation, including O&M; manuals and as-builts (both digital and hard copy).



Maintain document control for all site and project paperwork.

Support invoicing processes, including: Preparing and distributing monthly billing sheets Coordinate with subcontractors to ensure timely submission of required documentation. Participate in project meetings, including turnover meetings, site meetings, and operational reviews; Assist with technician coordination, including daily check-ins, scheduling support, and responding to field requests. Support project-specific requirements such as permits, safety documentation, and procedures.

Assist with pre-qualification packages and estimating data organization. Perform additional related duties as required under the direction of the hiring manager. Post-secondary education in Construction Management, Mechanical Engineering, or an equivalent combination of education and experience. ~1+ years of Project Coordination experience within the construction, HVAC, or mechanical contracting industry. ~ Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). ~ Experience with ERP systems or project/construction management software (e.g., Exposure to project financial processes, including budgeting and forecasting.

Robust problem-solving skills and ability to manage multiple priorities simultaneously.

Experience supporting field teams or working in a construction environment.

Defined Contribution Pension

Plan with generous employer contributions Flexible Health and Dental benefits with tiered options Annual Health Spending Account Employee and Family Assistance Program (24/7 confidential support) Competitive vacation package with additional vacation over tenure Employer-paid Parental Leave Top-Up #

📌 Project Coordinator- REMOTE- Bilingual Spanish and English (Canada)
🏢 Modern Niagara
📍 Canada