Position: Operations & Executive Assistant (Part-Time, 10–15 hrs/wk or more)

Location: Ottawa, ON (Hybrid / Local Presence Required)

Growth Path: Direct trajectory to Full-Time based on execution and volume scale

About the RoleAston Gate Real Estate is hiring a sharp, proactive, and highly intelligent Operations & Executive Assistant to drive back-office execution, lead management, and client scheduling.

This is not a passive administrative job. You will be the central engine managing high-volume inbound leads, enforcing rigorous CRM hygiene, coordinating legal paperwork, and booking high-converting in-person client appointments. You will work directly alongside leadership in a fast-paced, high-stakes real estate setting.

Key Responsibilities

- Lead Triage & Appointment Setting: Rapidly qualify inbound digital and text leads, execute low-friction follow-up protocols, and book private in-person meeting slots.
- CRM System Management: Maintain 100% pipeline accuracy. Track lead statuses, schedule follow-ups, enforce tag hygiene, and prevent any prospect from slipping through the cracks.
- Legal & Deal Coordination: Manage buyer documents, package purchase agreements, coordinate deal caps/amendments with real estate lawyers, and handle builder communications.




- Executive Administrative Support: Manage executive schedules, clear operational bottlenecks, format client-facing assets, and execute daily tactical priorities independently.

Candidate Qualifications
- High Intellectual Capacity: Quick learner who thinks two steps ahead, solves problems independently, and operates with zero hand-holding.
- Communication Mastery: Flawless written English, sharp phone manner, and the ability to craft clear, direct, and persuasive texts/emails.
- Tech Fluency: Proficient with modern CRM platforms, Google Workspace, electronic signing software, and mobile messaging workflows.
- Execution & Accuracy: Obsessive attention to detail, strict adherence to systems, and high performance under pressure.

Schedule & Compensation
- Hours: 10–15 hours per week to start (flexible daytime/evening windows to match lead flow).
- Pay: Competitive hourly rate based on experience, with performance-based incentives for appointment conversion and deal completions.
- Path to Full-Time: Opportunities for rapid expansion into a full-time Operations Director / Business Manager role as volume scales.

📌 Real Estate Administrative Assistant (Part-Time) (Ottawa)
🏢 Aston Gate Real Estate Dubai
📍 Ottawa