Senior Financial Specialist (SRP)Apply: UBC Vancouver Campus - Vancouver, BC, Canada: Full time: Posted Today: JR26123Staff - Union### ## Job CategoryCUPE 2950## Job ProfileCUPE 2950 Salaried - Senior Financial Spec 1b (Gr8)### ## Job TitleSenior Financial Specialist (SRP)### ## DepartmentUILO/RSS Finance | Institutional Programs Office### ## Compensation Range$4,881.00 - $5,255.00 CAD Monthly### ## Posting End DateOctober 16, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DateOngoingAt UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job SummaryThis position provides a diverse range of senior clerical and financial support for various large-sized and/or complex units within the VP Research & Innovation Portfolio. Organizational StatusThe position reports to the Portfolio Finance Manager and works closely with other members of the VPRI finance team, as well as members of the administration units. Work Performed This position provides a diverse range of senior clerical and financial support for various large-sized and/or complex units within the VP Research & Innovation Portfolio. The incumbent works mainly on Shared Research Platforms (SRP) units and also provides clerical and financial support for other VPRI units.

Orchestrates day-to-day financial processing of the Shared Research Platforms (SRP) units, including proactive communication with internal and external users, requisition processing, developing and coordinating work processes, establishing work schedules and priorities, and resolving complex issues.

Assists in major financial analyses and prepares a wide variety of financial reports, including statements of operations and quarterly and ad-hoc reports, using Workday, spreadsheets, and other reporting tools.

Assists in the budget process to support budget and forecasts cycles: analyses, consolidation, and data entry into UBC tools/systems (e.g. Reviews and corrects complex transactions, and reconciles accounts.

Investigates and resolves discrepancies, requiring extensive analysis and knowledge of the system.

Processes invoice and non-invoice payments, internal sales transactions, accounting/payroll/EIB journals, and expense reports in Workday.



Verifies the accuracy of information, including the coding of worktags, ledger accounts, and spend/revenue categories. Checks for appropriateness of expenditures and reviews backup documentation on behalf of departments for compliance with UBC business expense rules and taxation policies.

Creates, reviews, and processes documents including invoices (PO and non-PO), domestic and international travel claims, staff expense claims, and journal entries for all units supported. Transactions may involve adjustments to regular taxes (inter-provincial and foreign) and foreign exchange adjustments.

Creates purchase orders and change orders (for goods and services), verifying the accuracy of information including payment line distributions, reviewing backup documentation, ensuring authorized signatures are valid, and confirming compliance with Payment and Procurement Services.

Prepares HR Fast Track Assessment Forms for payments made to independent contractors.

Monitors and reconciles Visa card transactions, taking appropriate corrective action and following up on outstanding items.

Oversees accounts with suppliers. Acts as a liaison between UBC units and vendors to resolve ledger and billing issues, and reconciles outstanding balances against supplier statements.

Responds to queries by email and in person, providing interpretation and guidance to staff on UBC financial policies and procedures.

Reconciles, monitors, and investigates errors and discrepancies on various accounts (general purpose operating, endowments, fee for service, research, special purpose project grants, and petty cash). Maintains a digital filing system for the department's accounting records.

Coordinates accounts receivable functions for the units supported, including preparing outgoing invoices for cost recoveries and revenues, resolving client issues, following up on the collection of receivables, and updating accounts receivable tracking files.

Monitors the Unidentified Wire list for incoming accounts receivable payments from customers.

Assists with month-end, quarter-end, and year-end procedures and the audit program.





Assists with internal and external audit requests and provides backup documentation.

Responds to non-routine requests and queries from internal and external parties requiring investigation and analysis of complex issues.

Assists with pick-up and/or drop-off of files for units on the Point Grey campus in Vancouver. Initiates physical on campus travel within units to address unit queries.

Provides excellent customer service to supported units and external parties.

Participates actively in requirements sessions and design/test sessions for new systems development and roll-out. Provides input on departmental finance policies and procedures and updates the procedure manual where necessary. Explains work procedures to new staff, temporary staff, and students.

Consequence of Error/Judgement Failure to process accounts payable in a timely manner may adversely affect the day-to-day operations of many VPRI units. Inability to process finance transactions to meet critical deadlines will negatively impact the accuracy of financial reporting for many VPRI units. Incorrect decisions could result in delays to office output and possible harm to the VPRI's and the University's reputation. Supervision ReceivedReports to the Portfolio Finance Manager.

Works closely with other finance team members.

Supervision

Given No supervision given.

Explain work procedures to recent staff, temporary staff and students.

Minimum QualificationsHigh school graduation, plus a Diploma in Accounting, plus four years of related experience, or an equivalent combination of education and experience.

Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion. Preferred Qualifications** Experience with university finance systems, such as Workday, would be an asset.

Experience in an academic setting working with research grants and/or academic financial administration.

Ability to apply generally accepted accounting principles in an appropriate manner.

Ability to self-learn and apply knowledge to tackle finance tasks.

Ability to communicate effectively, both verbally and in writing.

Ability to research transaction details through financial computer systems and paperwork.

Ability to effectively use Microsoft Office, including Word, Excel, Outlook, PowerPoint, Visio, and relational databases.

Ability to complete the certification requirements conducted by UBC Finance.

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📌 Senior Financial Specialist (SRP) (Vancouver)
🏢 UBC
📍 Vancouver