As a Property Manager at ICON Property Management, you will be the primary on-site representative for a residential condominium community, ensuring the smooth delivery of day-to-day operations. Reporting to the Regional Director, you will work closely with the board of directors, residents, contractors, and internal departments to maintain an organized, compliant, and well-run community. You’ll be responsible for implementing board-approved decisions, overseeing maintenance and service contracts, managing budgets, supervising on-site staff, and ensuring compliance with all legislative and corporate standards.

If you take pride in building positive relationships, providing sound guidance to boards, and creating communities residents are proud to call home, we’d love to hear from you. Serve as the primary point of contact to resolve resident inquiries and concerns in a timely and professional manner. Schedule, attend, and actively participate in board meetings, providing insights and updates on property management matters.

Foster a strong, productive relationship between the board of directors, residents, contractors, and site staff. Assist with the planning and organization of community events to enhance resident engagement. Collaborate with the property accountant and Senior Director of Accounting to manage cash flow and investments for long-term financial sustainability.

Code and approve accounts payable invoices, ensuring appropriate backup documentation is provided for audit and recordkeeping purposes. Monitor common element fee payments and lead arrears collection efforts in accordance with the Condominium Act and the corporation’s collection policy. Ensure timely submission and accuracy of financial documentation in accordance with internal controls and regulatory standards.

Prepare supporting documentation for the corporation’s annual audit, working collaboratively with auditors and the accounting team to address requests and ensure transparency. Update banking authorities and oversee financial processes to ensure accuracy, transparency, and efficiency.

Building Operations

Conduct regular inspections of the common elements, ensuring timely follow-up on any outstanding issues. Review and optimize building systems for energy efficiency and cost-effectiveness. Monitor contractor performance and ensure compliance with contract terms and quality standards.

Develop and execute a comprehensive annual maintenance plan to manage short- and long-term building upkeep. Collaborate with the Regional Director to establish site goals and communicate them effectively to the site team. Lead,



mentor, and support on-site staff to promote a positive and service-oriented workplace culture.

Conduct regular performance reviews, performance feedback sessions and assign stretch assignments to encourage employee development. Oversee staffing needs, including recruitment, training, and succession planning.

Contract Management

Define the scope of work for regular contractors, ensuring clarity and alignment with the corporation’s needs. Review contractor specifications and tenders, presenting summaries and recommendations to the board of directors. Lead contract negotiations, securing favorable terms while adhering to legal and regulatory requirements.

Oversee contract execution and address service deficiencies or warranty issues as needed. Ensure that contractor performance aligns with applicable codes, health and safety standards, and corporate expectations.

Administrative Services

Ensure that all administrative requirements of the property are completed in an organized, timely, and professional manner. Lead the tendering and negotiation of condominium insurance coverage, managing the administration of any claims that arise. Coordinate all logistical arrangements for AGMs and owner meetings, including scheduling, venue setup (virtual or in-person), notices, proxies, and minute-taking support.

Enforce and support adherence to internal policies and procedures to promote consistency and compliance. Provide vacation relief and administrative coverage at other ICON‑managed condominium sites, based on operational requirements and under the direction of senior management. Compliance & Regulatory Oversight Ensure the corporation’s full compliance with all applicable federal, provincial, and municipal legislation, regulations, and codes governing condominium operations, health and safety, accessibility, and residential property management.

Maintain compliance with the Ontario Fire Code by ensuring life safety systems are tested and inspected as required, and that an up‑to‑date, approved Fire Safety Plan is implemented and communicated to staff and residents. Monitor and enforce compliance with all applicable municipal bylaws, including those related to property standards, noise,



short‑term rentals, parking, and waste management. Ensure full compliance with CMRAO licensing requirements and Code of Ethics when providing condominium management services on behalf of the licensed provider.

Oversee the preparation and submission of annual filings, assessments, and notices to the Condominium Authority of Ontario (CAO). Stay informed of legislative and regulatory changes and ensure that site staff and board members are advised of necessary updates to procedures and policies.

General

License in good standing with the Condominium Management Regulatory Authority of Ontario (CMRAO). ~ Post-secondary education in business administration, real estate, or a related discipline is preferred. ~3‑5 years of experience managing residential condominium communities as a property manager. ~ Demonstrated diplomacy, professionalism, and customer service excellence when supporting residents, board members, and contractors. ~ Strong command of physical building operations, maintenance planning, and core building systems. ~ Excellent communication (written and verbal) and interpersonal skills with the ability to liaise effectively with multiple stakeholders including board members, residents, and contractors. ~ Strong financial planning and project management skills with proven experience in budgeting and forecasting. ~ Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with condominium management platforms. ~ The role is based on-site within a condominium community, with standard office hours (Monday-Friday 9:00 AM – 5:00 PM). Work from home options are not available. Must be available to respond to after‑hours emergencies and attend evening Board or Owner meetings.

Regular interaction with residents, trades, consultants, and board members is expected.

Work environment includes a combination of office duties and occasional exposure to construction or building maintenance conditions. We are dedicated to building a workforce that reflects the diversity of our clients and the communities in which we serve. ICON Property Management is an equal opportunity employer committed to a diverse and inclusive workforce.

Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. #

📌 Temporary Property Manager (Toronto)
🏢 Icon Property Management
📍 Toronto