Virtual Executive & Administrative Assistant | LinkedIn Community Management Location: Calgary, Canada / Operations in India and Internationally A Canadian deep-tech company developing 5D optical data storage technology using femtosecond lasers to write data into fused quartz. The company is currently in the research and development/prototyping stage and is building its operational infrastructure in Canada and internationally. As the company progresses toward product launch, the team is looking for reliable operational support to help maintain consistency, organization, communication, and visibility across day-to-day activities.

Is looking for a highly organized, proactive, and dependable Virtual Executive & Administrative Assistant who can work closely with the COO and provide day-to-day administrative and executive support while also assisting with the company's LinkedIn presence and community engagement. The ideal candidate is someone who can take ownership of recurring administrative responsibilities, keep tasks and communications organized, follow up proactively, and help ensure that important items do not get missed. This role is initially focused on Executive/Administrative Support and LinkedIn Community Management .

As Aionix

Data progresses toward launch, the scope may expand to include website/CMS updates, video editing, customer support, and other digital/operational support , potentially through additional specialized team members. Executive & Administrative Support Manage and organize the COO's inbox and email communications. Help identify, prioritize, and organize significant emails and follow-ups.

Draft or prepare routine responses when appropriate. Assist with calendar management and meeting coordination. Help organize documents, files, and administrative information. Maintain trackers, lists, and other administrative records as required.

Conduct basic online research and information gathering. Assist with preparing documents, reports, presentations, or other administrative materials. LinkedIn Support & Community Management Aionix Data is currently focused primarily on LinkedIn as its social media and professional communication channel.





The VA will support the company's LinkedIn presence with the goal of increasing awareness and helping communicate Aionix Data's work, technology, and progress to the appropriate professional audience. Publish and schedule content using materials/raw content provided by the client. Help organize and coordinate the client's LinkedIn content.

Repurpose and format client-provided materials for LinkedIn where appropriate. Manage basic community engagement and communication. Escalate technical, sensitive, or specialized questions to the appropriate team member.

Maintain awareness of upcoming announcements, milestones, and company updates that may require LinkedIn support.

Significant: The VA is not expected to independently create the company's technical content from scratch.

Aionix

Data will provide the relevant raw materials, information, and/or direction. The VA should therefore be comfortable working with client-provided content and transforming it into organized, polished, and appropriately formatted LinkedIn posts or updates .

Because Aionix

Data is operating in an R&D; and deep-tech environment, the ability to keep information organized and ensure follow-through is important.

The VA may assist with: Keeping recurring administrative processes consistent. Helping ensure important deadlines and commitments are not overlooked. These responsibilities are not the immediate priority but may become relevant as Aionix Data moves closer to product launch.

Potential future support may include: Website updates and maintenance. Basic website content management. Coordination with specialized website, graphic design, or video editing resources. These functions may be assigned to a separate specialized VA/team member depending on the company's evolving requirements.

Able to manage multiple priorities. Administrative assistance. Project coordination.



Executive support. Social media/community management. LinkedIn management. Technology or SaaS companies. Technical or engineering companies.

Experience working with a startup, technical, engineering, research, or deep-tech company would be an advantage, although direct deep-tech experience is not necessarily required. Candidates should demonstrate the ability to quickly understand unfamiliar concepts and work professionally around technical subject matter. Email and inbox management platforms. Document and file management systems. Task/project management tools. LinkedIn and social media management tools.

Google

Workspace or Microsoft Office/365. Spreadsheets and online trackers. Client-specific accounts, software, logins, materials, assets, and other required tools will be provided by Aionix Data as needed. The initial engagement will be a minimum of 10 hours per week .

The client is open to increasing the hours if the actual workload requires additional support. The candidate must be able to provide support aligned with the client's working hours/time zone. Due to the nature of Aionix Data's work and its involvement in research and development, the selected VA must be able to handle confidential company, business, operational, and technical information responsibly.

A successful VA will help the COO: Maintain consistency in recurring administrative processes. Engage appropriately with the LinkedIn community. Have greater visibility into outstanding administrative priorities. Spend more time focusing on Aionix Data's research, development, operations, and launch priorities.

Experience with startups or technical environments. Relevant tools and software proficiency. Organized + Proactive + Reliable + Detail-Oriented + Tech-Savvy + Excellent Communicator + Comfortable with Executive Support + Comfortable with LinkedIn + Able to Work Independently If you are someone who enjoys bringing structure to a busy environment, keeping things moving, and becoming a trusted extension of an executive's workflow, this could be a strong opportunity to work with an innovative deep-tech company at an early stage of its growth. #

📌 Virtual Executive & Administrative Assistant | LinkedIn Community Management (Calgary)
🏢 Zohorecruit
📍 Calgary