About UsAplin Martin is a full-service Civil Engineering, Architecture, Planning, Environmental and Survey company, celebrating over 57 years of success in making sustainable communities a reality across Canada. Over the five decades, the Aplin Martin family has grown into a multi-disciplinary firm of around 300 talented and dedicated professionals delivering innovative and practical design solutions, approval strategies, and project management services to our clients in BC, AB, and ON. We are dedicated to nurturing our employees’ growth and development, and providing a supportive setting with a strong emphasis on mentorship and professional development that ensures a rewarding career within our organization.Position OverviewThe Receptionist/Administrative Assistant is the welcoming face and organizational cornerstone of our Vancouver office, meticulously managing front-desk operations and providing all-around administrative support. This role involves handling all incoming communications, greeting visitors, and ensuring the smooth flow of office logistics whilst also supporting the administrative and document review processes. A commitment to maintaining a professional and efficient environment is essential, alongside a proactive and personable approach to supporting staff and office operations. They will work under the supervision of the Business Group Manager.Duties and ResponsibilitiesReceptionAnswer general phone and email inquiries, directing inquiries to the appropriate staff membersWelcome clients, suppliers and visitors in-person in a professional and friendly mannerAdminister and prepare incoming/outgoing mail and courier deliveries for distributionPrepare and organize cheque runsArrange and schedule meetings as requestedManage the shared staff vacation calendarAssist with organizing office events,



such as catered lunches and social eventsOrder and maintain office stationery, promotional items, and supplies for photocopiers, washrooms, and kitchensMaintain daily cleanliness of kitchen appliances, sink, garbage and recyclingEnsure professionalism and tidiness of the office spaces, including reception, boardrooms, and kitchensLiaise with cleaners, building maintenance and other facility contactsParticipate in and support with Health & Safety committee responsibilitiesPrepare new hire workstation setups and conduct office tours and team introductionsAssist in preparing regularly scheduled and ad-hoc reportsProvide reception and administrative support to staff members and other teams as neededOther tasks, errands and projects as assigned for the smooth and efficient running of the officeAdministrative AssistantGenerate, format, and proofread professional documents, including proposals, reports, and memos, utilizing word processing, spreadsheet, and database software.Gathers and utilizes information from different sources and liaises with various stakeholders to support and ensure a timely proposal submission process.Creates project numbers for Project Managers within the Enterprise Resource Planning (ERP) systemConducts research and retrieves data on the company ERP system.Maintains and updates the organizational database to ensure data accuracy and integrity.Skills and QualificationsPrevious receptionist or administrative experience,



ideally within a professional services firmPost-secondary education in business, computers, or office management an assetIntermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Ability to multitask and prioritize workloadeffectivelyAbility to handle sensitive information with a high degree of confidentialityStrong attention to detail with strong organizational skillsExceptional interpersonal and communication skillsPositive, self-motivated with a service and team-oriented attitudeCompensationThe salary range for this position is $50,000 to $60,000 per year, commensurate with experience, skillsets, and qualifications.Benefits & RewardsComprehensive health benefits package that includes medical, dental, vision, an employee assistance program, life insurance, AD&D and LTDEducation assistance programMonthly health & fitness allowanceGroup RRSP program & employer matchingEqual opportunities for career growth and advancement within the organizationFun social, team building events and career development activitiesA culture that supports learning, collaboration, and work-life balanceAplin Martin is committed to fostering a supportive, diverse, and inclusive work environment where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities. If you have any questions about accessibility or require any assistance during the hiring process, please reach out at [email protected] Martin is an equal opportunity employer and welcomes applications from candidates of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.#J-18808-Ljbffr

📌 Front Desk & Admin Specialist (Union/Construction) (Winnipeg)
🏢 Aplin Martin
📍 Winnipeg