Overview

We are seeking a dynamic and organized Secretary/Receptionist to join our team! This vital role serves as the first point of contact for visitors and clients, ensuring a welcoming and skilled environment. You will manage front desk operations, handle administrative tasks, and support various office functions to keep our workplace running smoothly.

If you thrive in a rapid-paced setting, possess excellent communication skills, and enjoy providing exceptional customer service, this opportunity is perfect for you!

Responsibilities
Greet visitors and clients warmly, directing them appropriately and ensuring a positive first impression
Answer multi-line phone systems promptly, professionally, and courteously, transferring calls or taking messages as needed
Manage front desk operations including scheduling appointments, maintaining visitor logs, and handling incoming correspondence
Perform data entry tasks with accuracy using Office applications such as Microsoft Office and Google Workspace
Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents
Support clerical duties including photocopying, faxing, proofreading documents, and managing office supplies




Assist with basic bookkeeping tasks using QuickBooks or similar accounting software to support billing and invoicing processes

Requirements
Proven office experience or clerical experience in a skilled environment
Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
Excellent organizational skills with the ability to multitask efficiently in a busy setting
Exceptional phone etiquette with experience managing multi-line phone systems and providing customer support
Attention to detail for proofreading documents and maintaining accurate records
Ability to handle confidential information discreetly and professionally
Prior experience in medical or dental office settings is a plus but not required; familiarity with medical/dental terminology is advantageous
Knowledge of bookkeeping practices using QuickBooks or similar software is desirable

Join us to be part of a vibrant team where your organizational talents make a real difference! We value every employee’s contribution and are committed to fostering a positive work environment that supports your growth. Pay: From $18.00 per hour

Expected hours: No less than 40.0 per week

Work Location: In person

📌 Secretary/receptionist Stoney Creek (Canada)
🏢 Hamilton Collision Repair Centre
📍 Canada