Administrative Assistant (Student Position)

Location: Saint John, NB

Position Type: Temporary Part-Time (Fall Student Position)

Term: September 2026 to December 31, 2026

Hours: up to 24 Hours per Week

*Please note- must be available to work sometime between our office hours Monday-Friday 8:00am-4:30pm.

*Must be eligible for the SWPP (Student Work Placement Praticum)

About the Opportunity

We are seeking a motivated and organized Administrative Assistant to join our team for the Fall 2026 term. This position is specifically for a student currently enrolled in a post-secondary program who is looking to gain valuable administrative and office experience while working in a professional workplace.

The successful candidate will provide support with daily office operations, safety administration, project documentation, and general clerical duties.

Responsibilities
Enter and process invoices, bills, and other accounting documents
Maintain electronic and paper filing systems
Assist with health and safety documentation and record keeping
Compile, organize, and assemble project drawings and document packages
Perform data entry and document management
Prepare and format documents, spreadsheets, and reports
Track and organize company records




Provide general administrative support and miscellaneous office duties
Other duties as assigned
Assist project managers and safety manager as needed
Assist with building website/social media

Qualifications Required:
Currently enrolled in a college, university, or recognized post-secondary program
Must provide a valid student email address as proof of enrollment
Strong organizational and time management skills
Excellent attention to detail
Proficient in Microsoft Office (Word, Excel, Outlook)
Reliable, qualified, and eager to learn

Preferred:
Previous administrative, office, or customer service experience
Comfortable using computers

Schedule
Flexible schedule to accommodate class schedules but must be available to work between the hours of 8:00am-4:30pm Monday-Friday (does not have to be the full day)
Position runs from September 2026 through December 31, 2026

Pay: From $18.00 per hour Expected hours: No more than 24.0 per week

Application question(s)
Are you a current student in Post Secondary?
Are you in Saint John, NB?
What are your hours of availability from Monday-Friday?

Work Location: In person

📌 Office Admin Assistant Students Saint John
🏢 ICR General Contractors
📍 Saint John