Pandora General Contracting is seeking an organized and dependable Administrative Assistant to support our fast-paced construction office.
The main focus of this role will be QuickBooks, accounts payable, invoicing, payment tracking, and financial administration, along with site tracking and general office support.
Responsibilities
Enter and manage bills, invoices, and payments in QuickBooks
Assist with accounts payable and vendor payment tracking
Prepare and process customer invoices
Maintain accurate records for suppliers, subcontractors, receipts, and purchase orders
Assist with cheque preparation and payment documentation
Update site, project, and work-order tracking systems
Track job status, deadlines, and outstanding documentation
Communicate with suppliers,
contractors, and site staff
Provide administrative support to the Office Manager
Receive warehouse deliveries and occasionally help organize or move materials
Qualifications
Experience with QuickBooks, invoicing, or accounts payable preferred
Previous administrative or office experience
Solid attention to detail and organizational skills
Comfortable working with spreadsheets and digital tracking systems
Construction industry experience is an asset
Able to manage multiple priorities in a fast-paced environment
Valuable written and verbal communication skills
Able to occasionally lift or move boxes and materials
Pay: $22.00–$25.00 per hour, depending on experience. Pay: $22.00-$25.00 per hour
Work Location: In person
📌 Administrative Assistant – Construction North York (Canada)
🏢 Pandora General Contracting
📍 Canada
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