Company Overview

Pacific Air Mechanical Ltd. has been delivering top-quality commercial HVAC services to Vancouver Island businesses since 2002. As a locally owned and operated company, we pride ourselves on providing qualified, reliable, and fully licensed gas fitting and HVAC solutions tailored to our clients’ needs.

Overview

We are seeking a motivated and detail-oriented Office Administrator / Bookkeeper to join our dynamic team. In this vital role, you will manage administrative tasks, handle bookkeeping responsibilities, and support daily office operations with energy and professionalism. Your organizational skills and customer service expertise will ensure our office runs smoothly and efficiently.

Responsibilities
Manage day-to-day office operations, including filing, data entry, and maintaining organized records
Perform bookkeeping duties using QuickBooks to process invoices, track expenses, and reconcile accounts
Maintain accurate records through proofreading, data entry, and filing systems
Maintain accurate financial records using QuickBooks or similar software
Process accounts payable and receivable
Reconcile bank and credit card statements
Prepare monthly financial reports for management
Prepare payroll




Perform basic bookkeeping
Generate invoices and process the payment

Requirements
Proven clerical experience with strong organizational skills and attention to detail
Proficiency in QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel) as well as Google Workspace applications
Excellent computer skills including data entry, typing, proofreading, and file management
Previous administrative experience in a professional environment; medical or dental office experience is a plus
Ability to handle front desk responsibilities efficiently while maintaining a friendly demeanor
Robust organizational skills with the ability to prioritize tasks effectively
Demonstrated customer support skills with a positive attitude

Join us in a role that keeps our office running seamlessly while providing essential support to our team! This paid position offers an engaging environment where your organizational talents will shine.

Pay: $21.00-$24.00 per hour

Expected hours: No less than 24.0 per week

Benefits:
Casual dress
In office parking

Work Location: In person

📌 Office Administrator / Bookkeeper Courtenay
🏢 Pacific Air Mechanical
📍 Courtenay