Job Description:

Our client is looking for an organized and service-focused Admin Services Coordinator - Level 2 to join their team in Calgary, Alberta. This role supports the day-to-day administration and operations of a professional property environment, including reception services, vendor coordination, documentation, and financial administration. The ideal candidate is organized, professional, and service-oriented, with the ability to manage multiple priorities and provide reliable support to tenants, visitors, vendors, and the property team.

Responsibilities:

- Provide professional front desk support by welcoming tenants, visitors, contractors, and service providers and coordinating visitor access.
- Provide administrative support to management, including preparing correspondence, notices, reports, meeting materials, and presentations.
- Maintain accurate and organized digital and physical records, including operational, vendor, compliance, and property documentation.
- Coordinate service requests, work orders, contractor permits, and related operational activities.
- Prepare purchase orders, process and track invoices, and support accounts payable and expense administration in accordance with established procedures.
- Coordinate office and meeting room readiness, including supplies, room setups, catering, and deliveries.




- Liaise with vendors and contractors regarding scheduling, onboarding, documentation, compliance requirements, and ongoing operational needs.

Requirements:

- Experience in reception, administrative coordination, or front desk support within a skilled office environment.
- Strong communication, customer service, and interpersonal skills with a professional and responsive approach.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Experience with invoices, purchase orders, accounts payable support, and expense administration.
- Strong organizational skills with attention to detail and the ability to maintain accurate and confidential records.
- Ability to manage multiple priorities, coordinate follow-ups, and work effectively in a fast-paced environment.
- Familiarity with vendor documentation, insurance certificates, onboarding, and compliance processes is an asset.

How to Apply:

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05000-(phone hidden)

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

📌 Admin Services Coordinator - Level 2 (Calgary)
🏢 Robert Half
📍 Calgary