The Ed Abdou Real Estate Team is looking for an incredible real estate assistant/coordinator to join our fun and energetic growing team. Flexible Work Hours & Work From Home! This position is to provide administrative support to a busy Real Estate Team. We are looking for someone who thrives on organization, loves creating efficient systems, anticipates what needs to happen next, and genuinely enjoys delivering an exceptional client experience. If you are someone who waits to be told what to do, this is not the right fit. We are looking for someone who takes ownership, solves problems, and keeps every transaction moving forward with confidence.

Our Team Leader has been a top-producing REALTOR® for more than 24 years and has built a reputation on exceptional service, professionalism, and attention to detail. We are looking for someone who shares those values and wants to become an integral part of our business.

Responsibilities:

Transaction Coordination

- Preparing offers, amendments, waivers, and all transaction documentation using WebForms/TransactionDesk

Operations & Administration

- Managing team calendars and coordinating appointments
- Booking showings and following up on confirmations
- Maintaining and organizing our client database
- Managing client communications and ensuring all required documentation is collected
- Responding promptly to emails and administrative inquiries
- Coordinating listing preparation, including scheduling photographers, stagers, cleaners, contractors, and other vendors
- Coordinating sign and lockbox installation or removal when required
- Attending team meetings and training sessions
- Assisting with 2–3 annual client appreciation events

Marketing

- Designing and producing both digital and printed marketing materials, including flyers, brochures, postcards, feature sheets,



newsletters, email campaigns, and social media content
- Coordinating with printers, designers, photographers, sign companies, and other vendors to ensure projects are completed accurately and on schedule
- Managing timelines for marketing campaigns and ensuring deadlines are consistently met
- Assisting with social media scheduling and marketing initiatives

Systems & Process Improvement

One of the most important aspects of this role is helping us become even more efficient.

You will be expected to:

- Build, improve, and maintain systems that streamline our operations
- Create checklists, templates, and standard operating procedures (SOPs)
- Identify opportunities to improve workflows and eliminate inefficiencies
- Continuously look for ways to make the client experience even better

VIP Client Experience

We pride ourselves on delivering an exceptional experience that goes beyond the transaction.

From time to time, you may be asked to curate custom VIP client gifts and personally deliver them throughout the Greater Toronto Area. Some requests require same-day turnaround, so flexibility, urgency, and excellent time management are essential.

- Managing transactions from contract to close
- Ensuring all compliance paperwork is accurate, complete, and submitted on time
- Preparing listing documentation
- Uploading, updating, and maintaining MLS listings




- Monitoring deadlines and proactively ensuring every step of the transaction is completed before it becomes urgent
- Coordinating with clients, lawyers, mortgage professionals, inspectors, and cooperating agents throughout the transaction

Qualifications:

- Real Estate experience is required
- Experience with Webforms is required (preparing offers, uploading listings)
- Minimum 2 years of Real Estate Administrative experience is required
- Must live in GTA or surrounding area.
- Must be proficient in English, verbal and written
- Courteous, positive and service-oriented
- Proficient in Microsoft Office (Word/Excel)
- Proficient with Social Media (Facebook, Instagram, LinkedIn)
- Previous experience using Follow Up Boss is preferred
- Comfortable learning new technology and software
- Highly detail-oriented with exceptional time management
- Self-directed, proactive, and resourceful
- Works very well under pressure
- Works well independently and within a team setting
- Capable of managing multiple tasks simultaneously
- MUST BE AVAILABLE EVENINGS AND WEEKENDS
- MUST HAVE OWN CAR
- POSITION IS REMOTE BUT MUST LIVE IN THE GREATER TORONTO AREA

To Apply

Please submit your resume along with a cover letter telling us why you believe you'd be an exceptional fit for this position and what excites you most about joining our team.

***Please do not directly contact Ed about this position ****

Job Types: Full time, Part-time

Pay: $24.00-$30.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Application question(s):

- Must have a Drivers Licence and own vehicle

Experience:

- Real Estate Admin: 2 years (required)

Work Location: Hybrid remote in Toronto, ON M5M 3A4

📌 Real Estate Assistant (Toronto)
🏢 Ed Abdou Real Estate Team - Harvey Kalles Real Estate
📍 Toronto