About Us

We are one of Canada’s largest suppliers of live, fresh, and frozen seafood products, serving wholesale, foodservice, and retail customers. A significant portion of our business supports the Chinese retail market.

As a subsidiary of Premium Brands (Vancouver, BC), we are part of a growing network of specialty food manufacturing and distribution businesses across Canada and the U.S. With over 30 years of industry experience, we are known for delivering premium-quality seafood and are poised for continued growth.

Position Summary

We are seeking a highly organized and proactive Sales Administrative Assistant to support the Director of Asian Seafood and her team. This role combines administrative coordination with accounting support, including order processing and cash application for customer payments.

The ideal candidate will have strong knowledge of the fresh seafood industry and be fluent in English, Cantonese, and Mandarin.

Key ResponsibilitiesPre-Delivery Support

- Prepare Excel spreadsheets summarizing product allocations for customers
- Assist in preparing customer packing slips for order fulfillment
- Review proforma invoices generated from completed packing slips
- Support the preparation of driver run sheets for deliveries

Post-Delivery Support

- Review signed proforma invoices and document customer adjustments
- Process cash applications for customer payments
- Follow up on short payments and discrepancies
- Distribute Accounts Receivable (AR) statements and monitor outstanding balances
- Follow up with customers on overdue payments

Sales Order Support

- Assist with receiving customer orders
- Prepare and process packing slips

Additional Duties

- Provide basic direction to warehouse staff as needed




- Support the Asian Sales Director and senior management with administrative tasks
- Assist in cross-functional tasks to support business operations

Qualifications

- Strong knowledge of fresh seafood products (required)
- Experience in the food or retail industry (asset)
- Fluency in English, Cantonese, and Mandarin (required)
- Proficiency in Microsoft Excel and administrative systems
- Experience with accounting processes (AR, cash applications) preferred
- Must be willing to undergo a criminal background check

Core Competencies

- Ability to manage complexity and prioritize tasks in a fast-paced environment
- Self-motivated and capable of working independently
- Strong attention to detail and problem-solving skills
- Trustworthy and accountable
- Team-oriented with strong relationship-building skills
- Proactive with a robust bias toward action

Work Environment & Culture

- Entrepreneurial and growth-focused organization
- Fast-paced and dynamic workplace
- Collaborative, team-oriented environment
- High-performance expectations with a supportive culture
- Friendly and informal atmosphere

Why Join Us?

- Be part of a leading and growing seafood distribution company
- Work in a dynamic, multicultural environment
- Opportunity to grow within a well-established organization

Job Types: Permanent, Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Woodbridge, ON L4L 9N6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you willing to undergo a criminal background check?
- Are you legally authorized to work in Canada?

Language:

- Mandarin (required)
- Cantonese (required)

Work Location: In person

📌 Sales Admin Assistant – Asian Division (Woodbridge)
🏢 Medex
📍 Woodbridge