Accounts Payable Specialist

Our company is seeking a dedicated Accounts Payable Specialist to join our team.

The Accounts Payable Specialist is responsible for processing invoices and transactions, allocated to proper accounts accurately and in a timely manner. We utilize a highly automated, electronic and systematic accounts payable (AP) invoice Processing Platform.

This is a 12-to-18-month, Full time Contract Position. You are required to perform administrative duties as tasked as it relates to the assigned properties.

Main Responsibilities and Activities:

Accounts Payable

Key Responsibilities

- Invoice Processing: Capture, scan, or import electronic invoices into Yardi Pay Scan, utilizing optical character recognition (OCR) or Smart AP features to code invoices accurately
- Workflow Management: Route invoices through preset digital approval workflows based on property/ Property Managers.
- Matching & Coding: Review and Match invoices to corresponding purchase orders (POs) and receiving documents inside Voyager, ensuring correct General Ledger (GL) coding.
- Payment Execution: Review Reports and Process Monthly check runs.
- Vendor Maintenance: Maintain accurate vendor records, handle onboarding documentation, and resolve billing discrepancies or vendor inquiries.
- Reconciliation & Reporting: Reconcile vendor statements, audit expense allocations across multiple properties, and prepare reports for month-end close
- Process invoices by verifying account coding against chart of accounts and Property Managers.
- Enter invoices and/or match purchase orders
- Issue cheques, match to invoices/images, obtain approvals and signatures from signing officers, mail out cheques.
- Process employee expense reports,



petty cash reimbursements, and tenant refunds.
- Check supplier statements for missing invoices.
- Contact utility and other vendors for missing invoices and/or questions.
- Answer inquiries from suppliers, Property Managers, and others.
- Ad-hoc projects where applicable.
- Other duties as assigned.

Qualifications & Skills

- Software Experience: Minimum 1–3 years of AP experience using Yardi Voyager and Yardi PayScan/ Procure to Pay
- Industry Knowledge: Real estate or property management accounting background is strongly preferred.
- Technical Skills: High data-entry accuracy, proficiency with electronic document management, and basic Microsoft Excel skills.
- Communication: Robust interpersonal skills to coordinate with site managers, corporate departments, and external vendor.
- Support our company's values: trust, honesty, integrity and respect
- Strong diligence and attention to details.
- Analytical and problem-solving skills.
- Strong computer skills in MS Office, Excel skills must be intermediate to advanced.
- Excellent communication and customer service.
- Self-starter with ability to work independently as well as part of a team.

Benefits (effective after successful completion of a 3-month probation period):

· Dental Care

· Extended Health Care

· Paid time off includes personal and sick days.

Schedule: 9:00 am to 5:00 pm

Yearly Salary: $40,000 - $50,000

Work location: In person

Vacancy Status: This posting is for an existing, active vacancy within our company.

Screening Process: Our entire recruitment, screening, and selection process is 100% human led. We do not use AI or automated keyword filters to select candidates.

Pay: $40,000.00-$50,000.00 per year

Work Location: In person

📌 Accounts Payable Specialist (Canada)
🏢 Destaron Residential
📍 Canada