Office Assistant

Pacific Nations Auto Sales & Finance Ltd. – Campbell River, BC

Pacific Nations Auto Sales & Finance is looking for a reliable, organized and detail-oriented Office Assistant to join our team.

No automotive or accounting experience is required. We are happy to train the right person.

This is the third position within our accounting and administration department and is primarily a data-entry and administrative support role. Many of the tasks are repetitive and process-driven, so previous experience is less important to us than finding someone who is accurate, organized, dependable and willing to work hard.

If you’re good with computers, pay close attention to details and take pride in getting things done correctly, we can teach you the rest.

What You’ll Do

A large part of your day will involve entering information, maintaining records and making sure documents and vehicle information are accurate and up to date.

Your responsibilities will include:

- Data entry into our dealership management system
- Entering newly purchased vehicles and trade-ins into inventory
- Maintaining accurate vehicle records
- Entering invoices and vehicle expenses
- Assigning expenses to the correct vehicle and stock number
- Maintaining and organizing vehicle documentation
- Tracking vehicles purchased by the dealership
- Updating vehicle locations and status
- Maintaining transportation records
- Assisting with accounts payable and accounts receivable data entry
- Filing and organizing accounting and vehicle records
- Assisting with deal-file administration
- Communicating with vendors when information or documents are required
- Helping maintain floor-plan and inventory records




- Assisting our Controller and accounting team with administrative tasks
- Providing coverage for other administrative duties when required

Vehicle Tracking & Inventory

One of your primary responsibilities will be helping us maintain accurate records for approximately 35–50 vehicle transactions each month.

You’ll help track vehicles that are:

- At the dealership
- Being transported to us
- At mechanical or reconditioning facilities
- Temporarily off-site
- Sold and awaiting delivery

You’ll also complete a weekly physical inventory check to make sure every vehicle owned by the dealership is accounted for and our records are accurate.

The basic goal is easy: our records should always accurately show what we own, where it is and what costs belong to it.

Who We’re Looking For

Experience isn’t the most important thing to us. We’re looking for the right person.

You should be:

- Very detail-oriented
- Highly organized
- Reliable and punctual
- Comfortable with repetitive, process-driven work
- Comfortable using computers
- Able to enter information accurately
- Good at following established processes
- Able to keep paperwork and electronic records organized
- Comfortable working independently
- Willing to ask questions when something doesn’t look right
- Able to manage multiple small tasks without losing track of them
- A strong team player




- Someone with a strong work ethic and positive attitude

You don’t need to know automotive accounting or dealership systems before you start.

We’ll train you on our processes and software, including PBS Systems.

Previous office, administrative, data-entry, bookkeeping or automotive experience is certainly welcome, but it is not required.

About Pacific Nations

Pacific Nations Auto Sales & Finance has been serving Vancouver Island and customers throughout British Columbia for 9 years.

We employ approximately 15 people and sell 35–50 vehicles per month.

We’ve built a strong reputation for customer experience, earning a 4.9-star Google rating from more than 1,400 customers.

We’re also proud to be part of the Steve Marshall Group, giving our team the resources and experience of an established automotive organization while maintaining the atmosphere of a locally operated dealership.

Position: Full time Office AssistantLocation: Campbell River, BCExperience: Not required – training providedAutomotive Experience: Not requiredPBS Systems Experience: Not required

If you’re organized, dependable, detail-oriented and looking for an opportunity to learn, we’d like to hear from you.

Please apply with your resume. We’re interested in hearing about your previous experience, but we’re equally interested in finding someone with the attitude, work ethic and attention to detail to succeed in the role.

Pay: $22.00-$25.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Assistant (Canada)
🏢 Pacific Nations Auto Sales
📍 Canada