We are looking for an Administrative Assistant to join an education-based organization in Hamilton, Ontario on a Contract basis. This position supports the day-to-day operations of a busy school environment by helping coordinate communication, student attendance, visitor reception, and general administrative activities. The ideal candidate is approachable, well-organized, and confident using standard office software while managing multiple priorities in a detail-focused setting.

Responsibilities:

- Manage daily communication with teachers, families, and students to ensure information is shared accurately and promptly.
- Track and maintain student attendance records, following up as needed to support timely reporting and documentation.
- Help coordinate student transportation arrangements, including bus and ride planning, to support safe and reliable arrival and departure routines.
- Welcome and assist visitors in person, monitor entry activity, and help maintain an organized and secure front office environment.
- Provide administrative support through document preparation, printing, data entry, and other clerical tasks tied to daily school operations.
- Use Microsoft Office applications and school-related systems such as Blackbaud to update records, prepare correspondence, and manage administrative workflows.
- Respond to inbound phone calls and emails appropriately, directing inquiries to the relevant staff members when required.
- Support school leadership and office staff with small projects and scheduling-related tasks as priorities arise.
- Strong verbal and written communication skills with the ability to interact effectively with students, families, teachers, and visitors.
- Demonstrated experience in administrative support, customer service, or front desk coordination within a quick-paced environment.




- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, along with solid general computer and data entry skills.
- Ability to stay composed under pressure and manage changing priorities with a calm, solutions-focused approach.
- Friendly, personable, and detail-oriented demeanour suited to a school or education setting.
- Comfortable handling phone calls, email correspondence, appointment scheduling, and in-person reception duties.
- Experience working in a school environment is considered an asset, but it is not required.
- Ability to maintain a business or business casual appearance in the workplace.

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📌 Administrative Assistant (Canada)
🏢 Robert Half
📍 Canada